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Oceanside News and Events

All the medical news and events for the Oceanside area in one place!  


  1. AGM 2019 News
  2. Patient Medical Home Update
  3. Transition to Community Access
  4. Community Health Services and Geriatric Specialty Services Referral Form
  5. Nanaimo Orthopaedics New Referral Form
  6. Creating Connections for Health. JCC Pre-Forum 2020, February 25, 2020
  7. BC CANCER SUMMIT CME Events - November 22 & 23
  8. Oncology CME Listings for Newsletters/Event Listings Sept 2019 - Jan 2020
  9. Practice Improvement Series – Making Quality Improvement (QI) Work for You Small Group Learning Session Series with Dr. Hector Baillie
  10. GP Liver Forum, October 5 2019
  11. Vancouver Island Education Day
  12. RESEARCH: Tell us about your experience with emergency contraception
  13. CME on the Run! 2019-2020 | VGH & Various Videoconference Sites
  14. Long Term Care Update | Registration Now Open
  15. Upcoming Self-Management Workshops and Leader Training Sessions - Vancouver Island
  16. UBC CPD Optimizing Communication for Excellence Course
  17. Oceanside Hospice Society
  18. Divisions in the News

AGM 2019 News

At the Annual General Meeting of the Oceanside Division of Family Practice on September 12 members agreed unanimously to accept two Special Resolutions. The first resolution passed empowering staff to ensure the name of the Division is legally changed from Oceanside to Central Island Division of Family Practice. The second resolution changed the standing Constitution to define the geography of the division to be “Central Vancouver Island” and incorporate Nurse Practitioners as formal members of the division.
As well, with two acclaimed seats and one appointed seat, the Board of Directors of Central Island Division of Family Practice for 2019/20 are:

Dr. Mark Morris
Dr. Gina Bell
Dr. Kevin Letcher
Dr. Wendy Johnsen
Ms. Del Kristalovich
Mr. Brian Klaver
Mr. David James
NP Rosemary Graham – NP Advisor

Dr. Clair Biglow is stepping down from the Board and we want to thank him for his dedicated support of the Division and the Board.

Patient Medical Home Update

As a follow up to the Palliative Care Network Meetings of the last seven months, ODFP in collaboration with VIHA, are hosting a Serious Illness conversation CME to be held September 25 in Oceanside. Please click here for details on the CME.

The Clinic Incubator is proceeding at Qualicum Beach Associates, with Dr. Biglow moving forward with the Nurse in Practice (NiP). An NiP has been hired, and now the process begins of having this new initiative and support in clinic. Findings will be reported and shared with greater membership.

MOA Network meetings to resume in October and Palliative Network meetings to resume in November.

In preparation for the Port Alberni Expression of Interest (EOI) for the PCN, First Nations outreach has begun in Port Alberni. Meetings are planned with the nursing manager and health director of the Nuu-chah-nulth Tribal Council and engagement with 6 local Nations within NTC. They will be informing us of gaps and needs. The first meeting is on September 23, 2019.

Nuu-chah-nulth Tribal Council has an opening on the West Coast for any interested physicians. Sessionals will be paid by NTC for this opportunity. Please see below for more information.

  • Experience a unique opportunity as a Physician on the West Coast in Hot Springs Cove.  Not only is this a worldwide tourist destination, but also the home of the Hesquiaht Nation, one of the 14 Nuu-chah-nulth Nations, and one of the three Indigenous family groups on Vancouver Island.  This opportunity supports relational practice, engagements sessions with community members, orientation with other allied health providers, and time to provide education and participate in local life. Please contact Jeannette Watts, Nursing Manager, NTC

For more information or to indicate your interest, please contact Jeannette Watts.
Phone:  250-724-5757

Transition to Community Access

As of September 16th, 2019, what was traditionally know as Oceanside Intake will be moving to Community Access. This transition is happening because Community Access is open 7 days a week 0800 – 2000, which allows for faster turnover of referrals and the ability for processing to take place on the weekends. Community Access is available through:
The professional line at (250) 739-5748; or
toll-free 1(877) 734-4141
Fax (250)-739-5751.

While this is a great opportunity to be provided more support through Community Access it means that Oceanside will no longer have the single referral form. There will be a new single referral form Community Health Services & Geriatric Specialty Services Team, as well as one for the Medical Day Care (previously known as the Support Clinic), one for the Diabetic Education Center and one for Mental Health and Substance Use. The updated referral forms will be distributed and available for use.

Thank you,
Kristen Grovum
Manager Oceanside Community Health Services
250-951-9564 or 250-217-5939

Community Health Services and Geriatric Specialty Services Referral Form

Please click here for the new referral form for Community Health Services and Geriatric Specialty Services referrals.

Please fax to Central Intake at either of these numbers:
250-739-5751; or

The plan is to transition this form and have it through Central Intake for September 16, 2019.

Nanaimo Orthopaedics New Referral Form

The orthopaedic redesign process in Nanaimo is now ready to move forward with the central referral intake on 3 September, 2019.
This is the culmination of 2 years of hard work, multiple meetings, amalgamation of our EMR's and setting up the workflow of the central referral clinic. The transition was supported by the Doctors of BC surgical specialist committee, who made a significant financial investment in the new process.
We therefore ask that you support this new process, as it is the only way that we can shorten wait times for consultations and surgery.
New referral form:
The new referral form is necessary to capture all patient related data, medical/surgical history
and medications in the electronic medical records. This information, should the patient come to
surgery, will be directly entered into Island Health's medical records
The more accurately this form is filled out, the better we can triage the patient for appropriate care and urgency. We acknowledge that it will take some time to get used to filling out the form. There have been a few of your colleagues who have been trialing the form over the last 6 months, expressing their satisfaction with the process.
Effective September 3, we respectfully ask that you use our new referral form for all of your patient referrals and Fax to us at our new central Fax intake line at: (250) 591-2641
The new referral form is in the process of being made available on your electronic medical records. It is also available on Pathways  as a fillable PDF, and on our website where it can be completed online, printed and faxed.

Nonsurgical flow:
We are employing non surgical physicians with special interest in orthopaedic assessment and treatment. These doctors will work under our direct supervision and will undergo special
training in orthopaedic assessment and treatment. These doctors have also expressed interest
to proceed with further studies in sports medicine.
We are also in negotiation with a sports medicine physician to join our group.

Surgical flow:
You will still have the ability to select the surgeon of your choice, but there will also be an option for "1st available physician". If you or your patient do not have a specific preference for a
specific surgeon, this is the option to check. It is not an urgency selection, but will get your patient to the first available surgeon who has openings for consultations.

What about the backlog for consultations?
These patients will be cared for through a combination of consultations with the nonsurgical doctors, as well as the orthopaedic surgeons, who will work through the current wait list.
Initially, we will have to deal with the current wait lists of each individual orthopaedic surgeon. 
There will be a transition time of approximately a year, cleaning up the current wait list, while implementing and utilizing the new pooled referral system.
Over the last couple of years, there was an incentive and a mandate from the Ministry of Health to bring down the wait times for hip and knee arthroplasties. We have worked through most of our arthroplasty lists. Therefore the wait times for total joint replacements for some of our surgeons are now less than 3 months. With our new central intake program, combined with improved information sharing, we will be able to triage urgent surgical cases more effectively.
Thank you in advance, for working with us, to improve patient care and access to care with this new


Dr Cobus Smith
Project lead
Nanaimo Orthopaedic Redesign Steering Committee

Creating Connections for Health. JCC Pre-Forum 2020, February 25, 2020

Call for Abstracts – Deadline October 1, 2019

The Joint Collaborative Committees (JCC) are inviting abstracts from those engaged in Joint Collaborative Committee (JCC) quality improvement projects for this year’s JCC Pre-Forum event on Feb 25th, 2020, in partnership with the BCPSQC’s Quality Forum (Feb 26-27).

We’re looking for projects that highlight the relationships and connections you’ve made that positively impact our health care system. Whether you’ve created partnerships, teams, networks, wraparound care, communities of practice—we’d like to hear how you’re connecting with each other, as well as patients, families and caregivers, to improve wellness, provide care, and share knowledge.

Your presentations can showcase digital or in-person collaborative solutions, involving partners in health, and others, to bridge gaps for a coordinated, integrated care journey for all. We’re looking for solutions that can be learned and shared to encourage the spread of knowledge and best practices throughout the province.

Your project can demonstrate or be inspired by one or all of these themes:

1. Connecting through building relationships
2. Connecting through health technology
3. Connecting to exchange knowledge
4. Connecting with patients, families and caregivers

For some tips and tricks on writing a great abstract for your QI work, check out this recorded BCPSQC Quality Café session. Please note, all abstracts will be included in a brochure for distribution at the event. For examples from last year’s event, please click here.

Physicians who attend the JCC event will also be sponsored to attend the two-day Quality Forum.

Choose a rapid fire or storyboard format for your presentation, or both if you prefer. For more details and the abstract form, click here

BC CANCER SUMMIT CME Events - November 22 & 23

Nov 22 GPO Case Study Day
Please join us for GPO Case Study Day to be presented on  November 22 by the Family Practice Oncology Network as part of BC Cancer’s Annual Summit. Learn with and from your colleagues gaining knowledge and insight to benefit your patients. Focus on prevalent and emerging challenges in cancer care via a practical, case-based approach. 

Where: Sheraton Vancouver Wall Centre, 1088 Burrard Street
Registration and details: click here.
Learning Objectives:
participants will be able to:

  • Describe and manage key patient care issues related to breast cancer, endometrial cancer, cancer related thromboembolism,
  • pancreatic cancer and renal cancer; and
  • Identify strategies to optimize patient outcomes and address challenges faced in management; and
  • Describe key patient management issues; and summarize new therapies as appropriate.

Nov 23 Family Practice Oncology CME Day

Please join us Saturday, November 23, for Family Practice Oncology CME Day – a prime opportunity to gain new insight into the most in-demand oncology topics for primary care, and to build helpful cancer care connections.
Presented by the Family Practice Oncology Network as part of BC Cancer’s Annual Summit: critical education, professional
development and unique relationship building.

Where: Sheraton Vancouver Wall Centre, 1088 Burrard Street
Especially for: Family Physicians, General Practitioners in Oncology, Nurse Practitioners, Oncology Nurses and Pharmacists
Registration and details: click here.
Our goals are for every participant to be able to:

  • Describe current developments and practice changing guidelines impacting primary cancer care;
  • Translate new knowledge of oncology resources to strengthen clinical care; and
  • Improve cancer management via their resulting influence on patient care.

Please visit BC Cancer Summit webpage by clicking here.

Please find our Fall Journal of Family Practice Oncology here. Feedback is always welcome and please feel free to reprint any articles of interest.

Thank you kindly in advance.

Jennifer Wolfe
Program Manager, Family Practice Oncology Network
Provincial Health Services Authority
600 W 10th Ave., Vancouver, BC  V5Z 4E6
T 604.219.9579

Oncology CME Listings for Newsletters/Event Listings Sept 2019 - Jan 2020

Register here!
BC Cancer’s Family Practice Oncology Network hosts accredited monthly Oncology CME Webcasts with the University of British Columbia’s Division of Continuing Professional Development. There is no charge for these practice-ready sessions which run from 8-9:00 a.m., Pacific Time, and are accredited by the College of Family Physicians of Canada for one Mainpro+ credit each. Please join us!

September 19: Register here.
Bone Marrow Transplant Survivorship Care
presented by Dr. Gagan Kaila, GPO, Leukemia/Bone Marrow Transplant Program of BC

October 17: Register here.
Focus on Upper GI Malignancies
presented by Dr. JP McGhie, Medical Oncologist, BC Cancer - Victoria

November 21: Register here
Nasopharyngeal Cancer
presented by Dr. Sarah Hamilton, Radiation Oncologist, BC Cancer – Vancouver

January 16: Register here.
Bladder Cancer
presented by Dr. Bernie Eigl, Medical Oncologist, BC Cancer – Vancouver

Most Webcasts are recorded and available by clicking here.
Earn additional Mainpro+ credits through the College’s Linking Learning exercises. Learn more here.

Practice Improvement Series – Making Quality Improvement (QI) Work for You Small Group Learning Session Series with Dr. Hector Baillie

The Quality Improvement (QI) SGLS series focuses on practical quality improvement concepts and tools that can be taken back to your practice and utilized with the office team. The content highlights the importance of a quality improvement approach for successful and sustainable practice improvement.

Please click here for more information and to Register.

GP Liver Forum, October 5 2019

This is the 2nd annual GP Liver Forum, which will be held on October 5 2019.

The program consists of plenary sessions and workshops to provide best practices in liver disease in Family Practice and promote ongoing liver care in the community.  This meeting is novel for liver disease, and there is minimal CME available for primary care on this topic.

The meeting is awaiting accreditation from UBC CPD as a group learning activity from The College of Family Physicians of Canada (CFPC) Mainpro+ 1cr/hr.

Please click here or visit the website  to register and for further information.

Vancouver Island Education Day

Mark your calendar for an opportunity to share best practices and foster collaborations with 200 of your colleagues. Vancouver Island Education Day is coming up on Saturday, November 9, 2019 at Tigh Na Mara Resort & Spa in Parksville. This year’s theme is “Emerging Practices in Palliative Care” and the day will follow the format of the successful 2017 event with presentations, workshops, a self-care room, an onsite bookstore, great food and exciting games of chance! All of this for only $65 per person.

Click here for event brochure.

RESEARCH: Tell us about your experience with emergency contraception

Current Dispensing and Practice Use Patterns of Ulipristal Acetate 30mg (Ella®), as Emergency Contraception in British Columbia, Canada
Chan Michelle, Renner Regina, Fitzsimmons Brian, Soon Judith, Albert Arianne, Schummers Laura, Munro Sarah, Ragsdale Parkash

Emergency Contraception is taken after condomless or non-contracepted intercourse to try and prevent pregnancy. Contraception is a pill or device that can prevent pregnancy. There is an emergency contraception that is new to Canada that has been available in British Columbia since 2015 called Ella. A person can only get Ella with a doctor’s prescription. There has been no previous research in Canada examining Ella since it has become available.
This project aims to:
(A) Describe the current use of Ella compared to Plan B and its equivalents since 2015, using sales and number of prescriptions

(B) Explore the experiences of Ella use as perceived by prescribers, pharmacists, and patients through interviews

If you are interested in participating, this will involve an approximately 1 hour interview. All participants will be screened for eligibility. If you are selected for an interview, you will be remunerated for your time with a $50 Amazon gift card.
For more information please email: or call 604-875-2424 ext. 4685 and note you are calling about the ECElla study. If interested, please click here for eligibility criteria or visit our web page.

CME on the Run! 2019-2020 | VGH & Various Videoconference Sites

The CME on the Run sessions are held at the Paetzold Lecture Theatre, Vancouver General Hospital and there are opportunities to participate via videoconference from various hospital sites. Each program runs on Friday afternoons from 1 – 5 pm and includes great speakers and learning materials.

CME on the Run! 2019 – 2020
Oct 2019 – Jun 2020 (Fridays 1300-1700) | Vancouver General Hospital + 13 videoconference sites
Target audience: family physicians, nurse practitioners, residents & students
Up to 21.0 Mainpro+ credits (3.5 credits per session)
1.    Oct 4, 2019 – MSK, Sport Medicine & Rheumatology
2.    Nov 22, 2019 – Allergy & Dermatology
3.    Jan 31, 2020 – Psychiatry
4.    Apr 3, 2020 – Infectious Disease & Travel
5.    May 1, 2020 – Prenatal, Pediatric & Adolescent
6.    Jun 5, 2020 - Internal Medicine
*Session topics are subject to change*

To Register please click here.
To view brochure please click here

Long Term Care Update | Registration Now Open

Registration is now open! Early bird pricing ends Aug 15th and the Resort hotel rooms are available to book until Sept 2! 
Long Term Care Update (formally called Residential Care Refresher)
For Registration please click here.
For information & course content please click here.

Oct 4-5 (Fri-Sat) | Predator Ridge Resort | Vernon BC
Target audience: family physicians, geriatric psychiatrists, nurse practitioners, allied health, social workers, pharmacists, nurse managers, administrators/managers, recreational therapists, and occupational therapists. Anyone involved with and interested in residential care.
Up to 8.5 Mainpro+/MOC Section 1


“Palliative Care Needs in Long-Term Care: A Person-Centered Approach” | Dr. Pippa Hawley, B.Med., F.R.C.P.C. Division Head of Palliative Care, UBC


Predator Ridge Resort
301 Village Centre Place
Vernon  British Columbia  V1H 1T2
Website: click here.

Special Rates:
Lodge Studio Suite $141.75+taxes
Lodge One Bedroom Suite $171.75+taxes
Lodge Two Bedroom Suite $201.75+taxes
** A two night minimum is required, plus the first night is charged as a non-refundable deposit, please review the cancellation policy when booking**
How to Book: At this time the hotel is updating their online reservations program so only call in reservations are available at this time. At this time guests are asked to call front desk at 1.888.578.6688 or local 250.542.3436 and reference Long Term Care Update to book your rooms in advance. Based on availability so book early if you plan on attending! Book before Sept 2!
T: 1.888.578.6688

  • You also might be interested in:

UBC Care of the Elderly Intensive Review Course 2020  SAVE THE DATES
For more information please click here.

Feb 5 - 8 (Wed - Sat) | UBC Robson Square | Vancouver BC
Target audience: general practitioners, geriatricians & nurse practitioners

Upcoming Self-Management Workshops and Leader Training Sessions - Vancouver Island

PDFs for specific regions can be accessed by clicking on the following:

Vancouver Island – Mid/North
Vancouver Island – South

In addition to our 6-week Self-Management Community Workshops, we offer the following:

1 to 1 Telephone Program:
The Self-Management Health Coach Program is a telephone support program for individuals needing the extra support to achieve health goals. Each individual is paired with a coach and receives a weekly, 30-minute phone call for 3 to 6 months. Coaches are volunteers who may be living with chronic health conditions, and are passionate to help others to achieve wellness. For more information, please click here.

To visit our website please click here.

UBC CPD Optimizing Communication for Excellence Course

Optimizing Communication for Excellence

Date: Fri Sep 27, 2019 | 08:30-16:30
Who Should Attend: All physicians and healthcare professionals

Workshop Summary & Format: Interactive 8.0-hour in-person workshop (including lunch and breaks) facilitated by our communication expert, 0.5 hour coaching call, and pre/post-workshop activities

Accreditation: 28.5 Mainpro+ credits
Facilitator: Dr. Rahul Gupta
Course: click here

FAST EVIDENCE: Finding Answers – Systematic, Timely and Evidence Based

Date: Fri November 22, 2019
Who Should Attend: Physicians with access to library services through the College of Physicians and Surgeons BC

Workshop Summary & Format: Interactive 4.0-hour in-person workshop (including light refreshments) facilitated by a CPSBC librarian, 0.5 hour coaching call, and pre/post-workshop activities.

Accreditation: 16.5 Mainpro+ 3 cr/hr
Course: click here

Oceanside Hospice Society

The Oceanside Hospice Society serves individuals and families experiencing end-of-life, care-giving and bereavement in the area stretching from Deep Bay to Nanoose, and west to Errington and Whiskey Creek

  • OHS currently delivers the following services to the community:
  • Medical Equipment Loan Program
  • One to One Client Support Services
  • One to One Grief Support
  • Grief Support Groups
  • Grief Walking Groups
  • Self Care Fridays
  • Caregiver Respite and Companioning
  • Palliative Vigil Team
  • Lending Library
  • Community Networking , Education and Training
  • Advance Care Planning Guidance

We strive to provide links in the continuum of care by supporting care giving at home, in hospital or the palliative care unit at Trillium and at community care facilities.
Please contact us at 250.752.6227 or visit for further information.

Divisions in the News

See what is going on in other divisions around BC:


If you would like more information on a particular story, please contact the division at
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Oceanside Division of Family Practice, PO Box 195, Qualicum Beach, BC, V9K 1S7