October 2021
The monthly E-News shares provincial program information and updates about the Facility Engagement (FE) Initiative. This information will be of interest to medical staff association (MSA) support teams, please feel free to forward the newsletter to your MSA executives as needed.
FE Financial Reporting Deadline
ACTION: Next financial reporting deadline: October 31, 2021.
MSA physician societies are required to reconcile their financials quarterly at minimum to ensure accurate financial reporting and budgeting. This also ensures that the FE program has accurate information on program spending.
Physician societies are requested to provide the following documents to engagement@doctorsofbc.ca within 30 days of the end of each quarter.
- Balance sheet.
- Income statement from your accounting software*.
*If you are using QuickBooks, the external financial system report is called the Profit and Loss Report and for Sage users it is called the Balanced Income Statement.
- Please send the above documents to engagement@doctorsofbc.ca no later than October 31, 2021.
- For additional reconciliation support, please refer to the Facility Engagement website.
If you are unable to meet the deadline or require further support, please contact your Engagement Partner.
Annual Review/Site Reporting and Review Process (SRRP)
ACTION: SRRP Planning Webinar November 16, 2021.
It’s time to start planning for the 2021-22 annual SRRP!
All sites will receive an email with the SRRP package information and instructions in the last week of October.
Please keep a look out for the email, and contact engagement@doctorsofbc.ca if you do not receive it.
FE will be running an optional webinar to review SRRP activities. It is scheduled for Tuesday, November 16 from 11am-12pm. If you would like to join, please register here.
The webinar will be recorded for those that are not able to attend.
Site Engagement Activity Tracker (SEAT) Submission and Facility Engagement Management System (FEMS) Integration
ACTION: Next SEAT Submission Due October 15, 2021.
Reminder that the next SEAT submission is due October 15th for activity updates occurring between April and September 2021. The submission is to be completed through the SEAT online submission form as usual.
While updating your SEAT activities, please remember to ensure that each activity title matches one FEMS activity (or sub-activity) title. This will ensure we can correctly migrate your data over from SEAT into FEMS as part of the future integration between the programs.
A step guide for updating activity titles was provided in the last E-News edition and has been included here again for your information Getting Your SEAT Data Ready. If you have any concerns with regards to the amount of time required to complete this task, please reach out to your Engagement Partner (EP).
We will provide training and further information on the integration to sites once the SEAT/FEMS migration is complete, in the new year.
If you have any questions, please contact your EP or seatsupport@doctorsofbc.ca
Doctors of BC "What We Heard report on Gender Equity in BC Medicine" Now Available
Doctors of BC has released a What We Heard Report outlining results from a recent member engagement on gender equity in BC medicine. 53% of participants indicated they were specialists, and we thank them for their participation.
Members discussed topics such as:
- Gender bias
- Referral bias
- Gender income disparities and the need for more research on this issue
- Challenges to work-life integration for female physicians
- Lack of female representation at leadership level, and more.
As well as challenges, members also shared potential solutions, which can be read in the report linked to in this news article. Doctors of BC encourages MSA support teams and executives to share this information with their respective groups, to ensure our members have the chance to read their colleagues’ thoughts on this important topic. Doctors of BC aims to create policy that reflects the needs of physicians across BC, and these engagement opportunities are crucial to this work.
Any questions, please email policyandplanning@doctorsofbc.ca
Doctors of BC "What We Heard report on Digital Health Strategy in BC" Now Available
Doctors of BC has released its What We Heard Report outlining results from the recent member engagement on digital health priorities, both at an organizational and provincial level. 37% of participants indicated they were specialists, and we thank them for their participation.
Members discussed the importance of:
- Optimizing use of electronic medical records (EMRs), electronic health records (EHRs), and other digital health technologies.
- Enhancing functionality, information-sharing, and effective use of digital health technologies.
As well as challenges, members also shared potential solutions, which can be read in the report linked in this news article. Doctors of BC encourages MSA support teams and executives to share this information with their respective groups, to raise awareness of Doctors of BC’s continual efforts to engage our members on key issue of importance to them and to ensure they have the chance to read their colleagues’ thoughts on this important topic. Doctors of BC aims to create policy that reflects the needs of physicians across BC, and these engagement opportunities are crucial to this work, particularly as digital health developments affect every physician in the province.
Any questions, please email digitalhealth@doctorsofbc.ca
NEWS ARTICLE: https://www.doctorsofbc.ca/news/what-we-heard-understanding-your-digital-health-priorities
Help Identify Priorities for Chronic Disease Care in BC
The Shared Care Committee is asking health care providers and those involved in the care of patients with chronic diseases to complete a short survey (4-6 mins).
This valuable input will inform the strategic priorities of an emerging Chronic Disease Community of Practice (CoP).
The CoP will bring together family physicians, specialists, and other partners to work collaboratively to guide, coordinate and advance care around key areas of chronic disease care in BC.
For questions, contact Hamid Shirzad at hshirzad@doctorsofbc.ca
Webinar: PM Helpdesk Lunch and Learn
Our next Lunch and Learn will be held on Tuesday, October 19, 12 – 1 pm (link to Zoom):
- Community Building
- National Day of Truth and Reconciliation – activities, learnings, actions.
- Learning Topics:
- The History and Future of Funding Guidelines – presented by Your Friendly Neighbourhood FCE Manager
- Accounting Codes – What goes where
Did you know...? Babies born each year during October are thought to be very smart and are usually high achievers.
Do you have ideas on future e-news topics?
Please let us know at engagement@doctorsofbc.ca
engagement@doctorsofbc.ca I www.facilityengagement.ca
Facility Engagement is an initiative of the Specialist Services Committee, one of four joint collaborative committees that represent a partnership of the Government of BC and Doctors of BC.
Want to learn what’s happening in your community?
Check out the Divisions Dispatch, an e-newsletter published by the Divisions of Family Practice initiative which is funded by the General Practice Services Committee.