May 2021
The monthly E-News shares provincial program information and updates about the Facility Engagement (FE) initiative. As this information will be of interest to Medical Staff Association (MSA) support teams, please feel free to forward the newsletter to your MSA executives as needed.
FE Financial Reporting: May 31, 2021
ACTION: Physician societies – submit your financials before the next reporting deadline: May 31, 2021.
Physician societies are required to reconcile their financials at least quarterly and annually to ensure accurate financial reporting and budgeting. This also provides the Facility Engagement Initiative (FEI) with accurate information on site spending.
FEI requests that physician societies provide the following documents to engagement@doctorsofbc.ca for fiscal year 2020/21 year-end no later than May 31, 2021.
- Balance Sheet, and
- Income Statement from your accounting software.*
*If you are using QuickBooks, the external financial system report is called the Profit and Loss Report and for Sage users it is called the Balanced Income Statement.
Visit the Facility Engagement website for additional resources on reconciling internal operating expenses.
If you are unable to meet the deadlines above or require further support, please contact your Engagement Partner.
FEMS: Closing of COVID-19 and JCC Funding Activities
ACTION: FEMS Administrator to close the “MoH Retroactive Payments for GP Physicians” and "MOH COVID Reimbursement" engagement activities for the 2020/21 fiscal year.
FEMS Administrators should close the following engagement activities in FEMS, to complete the year-end for 2020/21.
- MoH Retroactive Payments for GP Physicians
- MoH COVID Reimbursement
The Winter/Fall COVID activity will be closed on behalf of the MSA by the provincial team.
If you have any problems closing either activity, please contact femssupport@doctorsofbc.ca.
NEW: Governance Fundamentals Guidebook
A new JCC governance resource called “Governance Fundamentals Guidebook” has been developed to help physicians enhance their governance skills. The document explains the fundamentals regarding governance and how to become an effective contributor as a member of a governance table.
The Guidebook is designed to be a resource document that can be used to gain information on a particular topic or read as a complete introduction to governance concepts.
Based on the Guidebook content, upcoming webinars will cover topics . More information about the webinars will be made available soon. You can find the Governance Guidebook on our website.
If you have any questions, please reach out to your Engagement Partner.
FEMS: Cheques for Unincorporated MSA
Unincorporated MSAs that are under the F.E. Services Company (FESC) are reminded that FESC discontinued issuing cheques last year. Currently, the following message will appear in FEMS when a the cheque option is selected under the payment method for unincorporated MSA physician profiles.
If you receive this message you will need to change the method of payment to VersaPay (direct credit), or email transfer. Please note that we cannot remove the payment method as the physician societies use it within the system.
Physician societies will still be able to choose cheques as an option.
If you have any questions about payment methods, please contact FEMS support at femssupport@doctorsofbc.ca.
FE Evaluation 2.0: Update
On April 19, 2021, the Facility Engagement Working Group Co-chairs sent a letter to MSAs and health authority partners, providing an update on the Facility Engagement provincial evaluation. Thank you to everyone who assisted in the data collection process.
Below are evaluation resources that are now available on our website:
- A Collective Story Report highlighting four engagement activity examples from MSAs/ health authorities, including progress, lessons learned, challenges and successes.
- A Quick Reference Learning document for findings and opportunities that MSAs and health authority partners can use as a checklist for planning purposes.
- Provincial Evaluation of the FEI interim report and Executive Summary.
If you have any questions about the provincial evaluation, please speak with your Engagement Partner.
Webinar: PM Helpdesk Lunch and Learn
Thank you to those who joined our April session and provided feedback. If you haven’t already, share your feedback in this survey.
For those who missed the April webinar, you can watch the recorded presentation. The webinar’s topic was “How do we work with our local divisions of family practice and accessing support – Who to ask for what?”
Our next Lunch and Learn will be on Tuesday, May 18, 12 p.m. – 1 p.m. (link to Zoom). Topics include:
- Community Building: Making Lemonade: Bring your stories of ideas that didn’t work out as well as you had hoped. We all have them!
- Learning: More than minutes: Capturing nuggets and making connections.
Regional Updates
As provided by engagement partners, the following regional information may be of interest across the province. To contribute or for questions, contact your engagement partner.
Island Health
Island PQI Team Cohort 6 applications
The Physician Quality Improvement PQI Team is launching their Cohort 6 applications as of April 13. They would appreciate you sharing the following information with your physician distribution lists.
Are you a member of the Medical Staff with a growth mindset who is passionate about improvement? Would you like to work with a team to address a gap in care in your area? Do you enjoy participating in fun, educational workshops with colleagues from across the island that will give you tools you can apply in real-time? Then PQI is the place for you!
The Island Health PQI program is now accepting applications for their sixth Cohort; applications must be submitted by May 7 at 4.p.m. PQI is a 12-month professional development and education program for family physicians, specialists, nurse practitioners, and midwives that pairs medical staff with expert faculty, coaches, and data analysts to learn QI by leading an improvement project. It is the only Quality Improvement education program that offers:
- CME accreditation and up to 168 hours of JCC-rate funding for physicians licensed in B.C.
- Virtual and in-person workshops (pending public health guidelines) across Vancouver Island.
- The opportunity to lead your own quality improvement project with the support of experienced physician mentors, staff coordinators, graphic designers, and data analysts.
For more information, visit the PQI website and check out the Cohort 6 Application Form. If you have any questions, please reach out to pqi@viha.ca.We are here to help!
Did you know...? Blue jeans were official invented in May of 1873 after Levi Strauss and Jacob Davis obtained a patent for the pants on May 20th.
Do you have ideas on future e-news topics?
Please let us know at engagement@doctorsofbc.ca
engagement@doctorsofbc.ca I www.facilityengagement.ca
Facility Engagement is an initiative of the Specialist Services Committee, one of four joint collaborative committees that represent a partnership of the Government of BC and Doctors of BC.
Want to learn what’s happening in your community?
Check out the Divisions Dispatch, an e-newsletter published by the Divisions of Family Practice initiative which is funded by the General Practice Services Committee.