September 2021
The monthly E-News shares provincial program information and updates about the Facility Engagement (FE) Initiative. This information will be of interest to medical staff association (MSA) support teams, please feel free to forward the newsletter to your MSA executives as needed.
Upcoming Integration of SEAT with FEMS
ACTION: Before the October 15 SEAT submission deadline, we are asking you to review your engagement activities listed in SEAT and ensure that their titles have a word-for-word match in FEMS.
We are pleased to announce that development is underway to integrate the Site Engagement Activity Tracker (SEAT) online submission form with FEMS. This has been a longstanding request from Project Managers and staff entering SEAT data, and will help make your data entry simpler so that you can continue learning from each other’s experiences, avoid reinventing the wheel, connect around common activities, and identify common challenges and learnings that can be supported by the provincial team and the Specialist Services Committee (SSC).
What does this integration mean for you?
When entering engagement activities you will no longer need to go to two places (FEMS and SEAT). Simply go to “Create a New Engagement Activity” in FEMS and fill in the data fields. You will have the choice of including or excluding the activity in the SEAT database. If you select yes to include it in SEAT, additional fields will populate so that you can provide information that will be helpful for your peers.
Where will I see other engagement activities for other sites around the province?
For the time being, you will continue to find information on other sites via the SEAT database. You will only be able to see your own site’s activities within FEMS.
Will I be trained on the integration?
Yes, we will run a (recorded) webinar for all those responsible for completing SEAT and distributing a Step Guide for your perusal.
What will happen to my entries currently in SEAT? How will they be pulled over to FEMS?
We will run a script in the back-end to migrate all of your data for you. However, we will need your help matching the activities that you have entered in SEAT with those in FEMS. The titles for the activities you have in SEAT will need to be changed where applicable to ensure they match in FEMS. This will be a one-time request.
What if I haven’t included some of my engagement activities in FEMS or SEAT?
That is to be expected as not all activities may be necessary to share in both systems. For the data migration process, we need to ensure that all of your SEAT activities can fit somewhere in FEMS (but not vise versa), otherwise your data will not be pulled over in the migration. All existing SEAT data will be backed-up and can be sent to you upon request by emailing seatsupport@doctorsofbc.ca.
When is the timeline for the integration?
We will close the SEAT online submission form shortly following the October 15 SEAT submission deadline, to begin the data migration process. We hope to complete data migration and testing in preparation for a release in the beginning of 2022.
What do I need to do now?
Between now and the October 15 SEAT submission deadline, please review all of your engagement activities listed in SEAT and ensure that their titles have a word-for-word match in FEMS. For example, if “Computer to Colon” is the title used in SEAT and “2021/22 – Activity – Computer to Colon” is the title in FEMS, then SEAT should be changed to include “2021/22 – Activity –“. A Step Guide is provided here >Getting Your SEAT Data Ready. If you need any assistance with this task please don’t hesitate to connect with your EP or seatsupport@doctorsofbc.ca.
Doctors of BC Health Authority Engagement Survey to launch September 13
This fall, Doctors of BC is seeking feedback from its membership regarding their engagements and interactions with their health authority. Now in its sixth year, the Health Authority Engagement Survey plays a crucial part in helping Doctors of BC advocate for members, and support doctors across the province. In the coming days, members will receive more information on the survey from Doctors of BC via email, and website articles. Email invitations will be sent out on September 13.
Doctors of BC encourages MSA support teams and executives to share this information with their respective groups, to ensure our members have the chance to share their thoughts on this important area. By sharing their feedback, members can help Doctors of BC shape programs and policies that reflects their needs.
Visit the Doctors of BC website to access last year’s Survey Report. If you have any questions, please email surveys@doctorsofbc.ca.
Facility Engagement Funding Guidelines: Update
Facility & Community Engagement has released latest updates to FE funding guidelines. Please review this document for a detailed description of changes and additions.
The following sections were updated:
- Donations
- Capital Projects
- Events
The following have been added to the guidelines:
- Advertising
- Alcohol
- Recognition
Updated funding guidelines will be made available on FE website. If you have any questions about the funding guidelines, please speak with your Engagement Partner.
Webinar: PM Helpdesk Lunch and Learn
PM Helpdesk lunch and learns will be resuming shortly for 2021.
Our next Lunch and Learn will be held on Tuesday, September 21, 12 – 1 pm (link to Zoom):
Community Building – Introductions by Site Size
Learning – Meeting ABCs and Best Practices
Did you know...? There are more pop and classic songs with “September” in the title than any other month.
Do you have ideas on future e-news topics?
Please let us know at engagement@doctorsofbc.ca
engagement@doctorsofbc.ca I www.facilityengagement.ca
Facility Engagement is an initiative of the Specialist Services Committee, one of four joint collaborative committees that represent a partnership of the Government of BC and Doctors of BC.
Want to learn what’s happening in your community?
Check out the Divisions Dispatch, an e-newsletter published by the Divisions of Family Practice initiative which is funded by the General Practice Services Committee.