Like Tweet Forward

Notice of Extraordinary General Meeting & Agenda

Notice is hereby given that the Committee of The East Malvern Tennis Club (EMTC) calls an EXTRAORDINARY GENERAL MEETING to be held on SUNDAY 30TH AUGUST 2015 at 5.00pm in the Clubhouse of EMTC - 22 Dunlop Street, Malvern East, VIC 3145.

The business to be discussed is set out in the Agenda below.  Please follow the link to the final draft Constitution:

If you cannot access a copy of the final draft Constitution via the website link, please do not hesitate to either view the hardcopy annexed to this Notice, which is posted in the Club pavilion, or request a hardcopy from Debra Bolic at the EMTC office. Alternately, if you cannot view the final draft Constitution by any of the methods outlined, please contact Debra on the number or email above and we will arrange a hardcopy to be posted to you.

All members have previously received correspondence via email (or mail if no email address supplied) on 30th June 2015 with regards to EMTC migrating from a Company Limited by Guarantee to an Incorporated Association, and updating the Constitution.

Members wishing to exercise a proxy at the Extraordinary General Meeting must submit the attached form to the EMTC office by no later than 5.00pm Thursday 27th August 2015. The proxy must be a current member of EMTC.

Proxy Form:

We hope that you will support us in this important decision regarding your Club.  A majority of 75% is required to pass the special resolutions set out below. 
Please note: you must be a financial member to be eligible to vote at this meeting.


  1. Introduction - President
  2. Apologies
  3. Record of proxies
  4. Consideration of Resolutions:

The following motions are proposed as Special Resolutions within the meaning of the Corporations Act 2001 (Cth):

1. THAT under section 11(1)(a)(i) of the Associations Incorporation Reform Act 2012 (Vic) (Act), The East Malvern Tennis Club (EMTC) applies for registration of the company limited by guarantee under the Act as an incorporated association and that the transfer of its incorporation be effective immediately following the registration of The East Malvern Tennis Club Incorporated as an incorporated association but not before 15 November 2015.

2. THAT, if motion 1 is passed, the existing Constitution of EMTC be replaced with the Constitution attached to this notice as Annexure A with effect from the transfer of incorporation.

The following motions are proposed as ordinary resolutions:

3. THAT, if motion 1 is passed, the members nominate Debra Bolic to be the first secretary of the proposed incorporated association under section 11(1)(d) of the Act.

4. THAT, if motions 1 and 3 are passed, the secretary nominated under motion 3 may perform any act or do anything necessary to secure the incorporation of EMTC in accordance with section 11(3) of the Act.

5. Meeting close

Both Notice of EGM and Agenda can be viewed at: