Records & Information Update
March 2023
In this issue:
1. Information Governance Services Staff Hub Page
2. Records Managed SharePoint Resources (RMSP)
3. Leaving or relocating?
4. Returning Records & Information Folders
5. What to do with signed Agreements?
6. Records Management Network
7. Training
8. Ways to Get in Touch
9. Share and catch up on the news
1. Information Governance Services Staff Hub Page
The Information Governance Services (IGS) staff hub page has had a recent refresh. If you cant find what you are looking for here just send us an email, records-info@unimelb.edu.au
2. Records Managed SharePoint
For Site Owners: How do I update the details of a Site Owner, Champion or Approver in my RMSP Site?
How do I save my documents directly into my library within my records managed SharePoint site?
3. Staff leaving or relocating?
Staff who are leaving the University or relocating from one team to another need to ensure that any records they were responsible for in their role are captured, moved and/or prepared for disposal.”
If you are a Records Managed SharePoint (RMSP) Approver or Site Owner ensure the hand over of the site before you leave. Please refer to the link below for further information
4. Reminder- Return Folders
A reminder to please return Records & Information (previously known as Central Records) folders for safe keeping once your business-need has concluded. When returning folders through the internal mail system, please ensure that they are placed in an internal envelope & clearly addressed to: Records & Information Level 4, Alan Gilbert Building (Building 104). If the folders are sensitive, or you prefer to ensure they reach us directly, please contact us to schedule a drop-off time with a member of our team.
5. Agreements
Records & Information maintains the University Contracts Register (Legal Agreements Register). Standard agreements signed outside of the OneSpan Sign system and agreements not referred to Legal Services should be submitted directly to Records & Information via email: records-info@unimelb.edu.au, or via ServiceNow.
6. Records Management Network
Dates for 2023 are coming soon!
In the meantime, let us know what you would like to hear about: records-info@unimelb.edu.au
7. Training
As the University continues to operate as a hybrid working environment, training in Records Managed SharePoint & Content Manager will continue to be hosted over Zoom to remain accessible to all. Upcoming training dates below:
Records Managed SharePoint:
April 20, May 24, June 29
Content Manager:
April 27, May 23, June 22
8. Ways to get in touch with us
If you can't find the answers to your questions on our website the Records & Information team would be happy to assist you.
We can be contacted via records-info@unimelb.edu.au or you can simply raise a ServiceNow Request
9. Share and catch up on the news!
You can find previous editions of the Records & Information Update on our website. And if you think your colleagues would get something out of them, please do forward this email on!
If you've got any feedback or anything you'd like to know, please drop us a line.
