Records & Information Update
October 2022
In this issue:
1. Meet the team - Welcome to Rui Zhang
2. Records Managed SharePoint Resources
3. Destroying Sensitive or Confidential Paper Records
4. Records Management Network
5. Training
6. Ways to Get in Touch
7. Share and catch up on the news
1. Meet the Team. Introducing Rui Zhang
Rui joined the Records and Information team as our new Records and Information Analyst in August. Rui has been a records and information management professional for the past 12 years over in New Zealand. She has extensive working experience in both central and local government, as well as in the tertiary education sector. She is passionate about connecting people to information and using technologies for compliant and efficient management of information and records throughout their lifecycle.
Rui is keen to engage with business areas across the University to help you design and implement information and records management solutions to meet business effectiveness and regulatory compliance obligations through advice, guidance, and education.
Outside of work Rui likes to travel, explore new cuisines, and spend time with family and friends.
2. RMSP Resources
Looking for, "How do I...." information? Don't forget to check out the Records Managed SharePoint Learning Resource Hub where you can watch a quick video on various topics
Looking for Knowledge Base Articles (KBAs) in relation to Records Managed SharePoint (RMSP)? These can be found in ServiceNow.
3. Destroying Sensitive or Confidential Paper Records
When destroying highly sensitive or confidential paper records please use confidential destruction bins.
The University has a contract with a provider to provide a secure destruction service for confidential material.
4. Records Management Network
Its a wrap for the 2022 Records Management Network this year but we look forward to seeing you all at our events in 2023. In the meantime, let us know what you would like to hear about: records-info@unimelb.edu.au
5. Training
As the University moves away from it’s “virtual campus” into hybrid operations, training in Records Managed SharePoint & Content Manager will be hosted over Zoom to remain accessible to all.
Records Managed SharePoint:
27 October, 22 November, 15 December
Content Manager:
18 November, 8 December
6. Ways to get in touch with us
If you can't find the answers to your questions on our website the Records & Information team would be happy to assist you.
We can be contacted via records-info@unimelb.edu.au or you can simply raise a ServiceNow Request
7. Share and catch up on the news!
You can find previous editions of the Records & Information Update on our website. And if you think your colleagues would get something out of them, please do forward this email on!
If you've got any feedback or anything you'd like to know, please drop us a line.
