Records & Information Update
October 2023
In this issue:
1. Updated Records Destruction Guidance
2. University Records Retention & Disposal Authority (RDA) update
3. Records Managed SharePoint (RMSP) Resources
4. VHERMAG
5. Upcoming Training
6. Ways to Get in Touch
7. Share and catch up on the new
1. Updated Records Destruction Guidance
Most University records are classed as temporary in the University Records Retention and Disposal Authority (RDA).
When these records reach the end of their minimum required retention period outlined in the RDA and are no longer needed to support University business, pending litigation or Freedom of Information requests, they should be destroyed.
We recently updated our online guidance to clearly outline the requirements for the lawful destruction of University records. See our website for further information.
2. Retention & Disposal Authority update in November
The University Records Retention & Disposal Authority (RDA) is due to be updated in November. The RDA is updated twice per year, so staff should regularly refer back to the resource for accurate disposal guidance. Please contact us if you have any questions.
3. Records Managed SharePoint
How do I create alert notifications on documents and libraries in Records Managed SharePoint?
What is metadata and how is it used in Records Managed SharePoint?
4. VHERMAG
In October, the Records & Information team hosted a meeting at the University's Parkville Campus for the Victorian Higher Education Records Management and Archives Group (VHERMAG). VHERMAG is an open forum for higher education records and information managers and archivists to share experiences and ideas that lead to effective and efficient practices in recordkeeping. It was a great opportunity to meet with our peers across the sector and catch up on any shared challenges and opportunities, and to share information and knowledge with one another to continuously improve services across the board.
5. Training
The Records & Information team host monthly online classroom trainings in Records Managed SharePoint & Content Manager. To attend a future session over Zoom before 2023 comes to a close, enrol via TrainME.
Upcoming training dates below:
Records Managed SharePoint:
November 22 and December 13
Content Manager:
November 15 and December 13
6. Ways to get in touch with us
If you can't find the answers to your questions on our website the Records & Information team would be happy to assist you.
We can be contacted via records-info@unimelb.edu.au or you can simply raise a ServiceNow Request
7. Share and catch up on the news!
You can find previous editions of the Records & Information Update on our website. If you think your colleagues would get something out of them, please do forward this email on!
If you have any feedback or anything you'd like to know, please drop us a line.
