Records Services Update
April 2020
In this issue:
- The Virtual Way!
- Ways to Get in Touch
- Privacy, Data & Records
- Microsoft Teams & Records Managed SharePoint
- Working from home with Content Manager
- Records Management Network
- Reminder Legal Agreements & Contracts: Submission to Records Services
- Upcoming training
- Share and catch up on the news!
1. The Virtual Way
As we all adjust to our new virtual working arrangements the records team would like to say that we appreciate your continued engagement with us and thank you for your patience as we tweak the way we deliver some of our services to support you all.
2. Ways to get in touch with us
If you cant find the answers to your questions on our website the records team would be happy to assist you.
We can be contacted via records-services@unimelb.edu.au or you can simply raise a ServiceNow Request
3. Privacy, Data & Records
Here is some useful information to keep in mind when working from home in relation to Privacy, Data & Records
4. Microsoft Teams & Records Management SharePoint
Have you recently adopted Microsoft Teams for chat and video? Records Managed SharePoint document libraries can now be synced into your Teams’ files. This enables you to ensure your documents are records managed and a single source of truth for information can be viewed and shared with ease.
Records Services have created a new Knowledge Base article with step-by-step instructions
5. Working from Home with Content Manager
Here are some useful Knowledge Base Articles
6. Records Management Network: Next meeting
Put it in your diaries - the next Records Management Network meeting will be held during Information Awareness Month in May. More details to come closer to the time!
7. Reminder Legal Agreements & Contracts Submission to Records Services
Content Manager (CM) is the University’s Legal Agreements Register. Records Services capture the following records in CM. All University standard agreements (including standard research contracts) Non-template agreements (which come to Records Services by way of Legal Services) Third party research agreements (which come to Records Services by way of RIC Contracts and/or Legal Services) Nominated “Safe Custody Documents”. Following execution, Standard agreements and Safe Custody Documents (listed below) should be scanned and emailed to records-services@unimelb.edu.au for registration and the hard copy should be sent to Records Services via internal mail for safe keeping.
8. Upcoming Training
For the duration of the University’s status as a ‘virtual campus’, training in Records Managed SharePoint & Content Manager will be hosted over Zoom.
Records Managed SharePoint Next session: Thursday, April 30th – 1pm to 2pm.
Content Manager Next session: Monday, April 30th – 10am to 12:30pm.
9. Share and catch up on the news!
You can find previous editions of the Records Services Update on our website. And if you think your colleagues would get something out of them, please do forward this email on!
If you've got any feedback or anything you'd like to know, please drop us a line.
