Records & Information Update
December 2021
In this issue:
1. A look back on 2021
2. Training 2022
3. Records Managed SharePoint Tips
4. Ways to Get in Touch
5. Share and catch up on the news
1. A look back on 2021
Despite the challenges faced through another year of lockdowns and virtual operations, the Records & Information team continued to achieve a great deal in supporting the University’s commitment to effective and compliant management of University records to enable research, learning and teaching, engagement and administration. Here are a few of our 2021 highlights:
- Publication of fresh web content, including our new Disposal Advice and Records Managed SharePoint (RMSP) pages on our website
- We hosted our first virtual Records Management Network meeting – and we can’t wait to see our network in-person in 2022!
- Nearly 3,000 contracts were registered in the University Legal Agreements Register
- The team created over 150 new RMSP sites to enhance compliant & collaborative working across the University
- We worked with our colleagues across the Legal & Risk portfolio to enhance the University’s capability to comply with new legislation such as Australia’s Foreign Relations (State and Territory Arrangements) Act 2020.
- We partnered with Digital Stewardship (Research) on the preservation of University records. This includes an integration between front-end business and preservation systems, and improvements to digital preservation services.
- We also supported the cross-institutional Australian Research Data Commons (ARDC) Institutional Underpinnings Program. The $65,000 grant provided to the University will support improvements to research data retention processes, management of sensitive data and open data initiatives.
The Records & Information team would like to thank you for your continued engagement and flexibility during 2021 and we look forward to working with you in 2022.
2. Training 2022
As the University will continue to operate in a hybrid working environment, training sessions facilitated by the Records & Information team will continue to be hosted over Zoom in 2022.
Records Managed SharePoint: 2022 dates are now available
Content Manager: 2022 dates are now available
3. RMSP Tips
How to save your documents directly into your records managed SharePoint library. Check out this short video below.
How to add or remove user access to your records managed SharePoint site. Check out this short video below.
8. Ways to get in touch with us
If you can't find the answers to your questions on our website the records team would be happy to assist you.
We can be contacted via records-info@unimelb.edu.au or you can simply raise a ServiceNow Request
9. Share and catch up on the news!
You can find previous editions of the Records & Information Update on our website. And if you think your colleagues would get something out of them, please do forward this email on!
If you've got any feedback or anything you'd like to know, please drop us a line.
