Records Services Update
February 2019
In this issue:
- New year, new resolutions? Let us help!
- Records Management Network - next meeting
- Staffing changes in Records Services
- In the spotlight...will PDF and DOCX be with us in 100 years?
- Meet your Records team! Introducing: Graeme Hairsine
- Records Online Project Update
- Catch up on the news
1. New year, new resolutions? Let us help!
We're well and truly into 2019 so maybe we're beyond resolutions! But just in case you were thinking about reorganising that share drive, cleaning out that cupboard or re-evaluating your records management practices more generally, check out some of the resources we have available below:
- Records Managed SharePoint Learning Hub
- Guides to records management concepts
- Services we provide
- Records processes in Promapp
- Content Manager Knowledge Base Articles
We're always looking to add to these so if you have any suggestions for content, let us know!
2. Records Management Network - next meeting
Tell your friends! The first Records Management Network meeting of the year is coming up on Wednesday February 27th at the Alan Gilbert Building.
Attendees will get to hear about going from 'Share drives to SharePoint' with Records Online, navigating cybersecurity with Terry Reidy, Cybersecurity Engagement Manager, and what 2019 has in store for the Records Services team with Graeme Hairsine, Associate Director, Information Governance & Engagement. As always, there will also be a chance to catch up with colleagues over a cuppa.
3. Staffing changes in Records Services
There’s been a fair amount of change in Records Services already this year. With the recent departure of Lucy Davies (Manager, Records Services) to take up a post at the Monash University Archives (well done Lucy!), Chris Stueven has been appointed as acting Manager, Records Services for three months from the 1st of February. Imogen Telfer has also been appointed as acting Records Analyst to support Chris for the same period. Recruitment for a new Manager will commence in the coming weeks so watch this space.
We also farewell Laura Tanata who has done a sterling job managing our contracts and agreements. Laura is off to RMIT, following her passions by studying Textile Design, Development & Production. We may see her at the University Farmers Market one day, selling her own designs!
Lastly, we have a new member of the Records Services team. Peter Blight has joined us as a Records Officer, initially taking over some of Laura’s duties while we recruit for a new permanent member of the team. A very big welcome to Peter.
4. In the spotlight...will PDF and DOCX be with us in 100 years?
Records Services are currently collaborating with the University Archives to ensure digital records of enduring value can be easily preserved and accessed. Business systems can have proprietary measures in place that inhibit access to information over time. When the system is decommissioned, the information may lose the ability to be opened or required context on the source system may be lost. The pilot draws on the Public Record Office Victoria Victorian Electronic Records Strategy (VERS) and the initial scope will include historical minutes of University Council managed on Content Manager.
5. Meet your Records team! Introducing: Graeme Hairsine
Graeme joined the University of Melbourne in December last year, taking up the role of Associate Director, Information Governance & Engagement. With both the Records Services and Regulatory Advisory Services teams, he oversees records management, privacy, policy, process and Freedom of Information.
Coming from a background in technology and public service management, Graeme most recently headed up the Public Record Office
Victoria's (PROV) Corporate Services. He has particularly focused on digital preservation over the years, and worked on PROV's first Digital Archive.
He is looking forward to getting to know more about the University, and sees it as an exciting time for information and data governance. He wants to enable people to confidently share and exchange information, unlocking its value while safely navigating the minefield of regulatory issues.
Beyond the workplace, Graeme is a passionate runner. A proud member of the Melbourne Frontrunners, he also travels overseas every year to run a marathon, with Boston coming up in April!
6. From the Records Online Project team
Welcome to 2019! We have kicked off our live Skye sessions to help you get started or refresh your skills in SharePoint, and as always, check out the Learning Hub if you want to learn more.
7. Catch up on the news
You can find previous editions of the Records Services Update on our website. And if you think your colleagues would get something out of them, please do forward this email on!
If you've got any feedback or anything you'd like to know, please drop us a line.
