6 February 2017 No Images? Click here LGP News - April 2017 " Keeping you connected in local government procurement " ISO 20400 - Key to A More Sustainable Economyby Luke Kenny - Chief Executive Officer Sustainability is arguably one of the most elusive goals for all who chase strategic procurement leadership. In April the International Organisation for Standardisation (ISO) will release ISO 20400, a brand new global guideline on what has been defined as excellence in sustainable procurement. The ISO 20400 standard will become the strongest foundation organizations can apply when looking to have sustainability and socially responsible procurement incorporated into their existing function.
It will be these four key areas that will challenge all Local Government Procurement councils and contractors on what they see as leading sustainable procurement practice. I expect the bar is about to be raised….significantly. ISO 20400 focuses on establishing organisational capacities and qualifying employees, with a strong concentration on management issues, which can be applied to all organisations, including those purchasing is the public sector. The ISO website states, “…when we think that procurement in the public sector alone accounts for around 12 % of GDP and 29 % of government expenditure in OECD member countries…sustainable procurement should be the goal for any organization as it maximizes its positive social, environmental and economic impacts.” In late 2016, Local Government Procurement began the conversation on preparing for ISO 20400, and we have commenced engagement with strategic partners, such as Sustainable Choice, who can help Local Government Procurement councils and suppliers adapt to these guidelines. With the guidelines due for release in mid-April, Local Government Procurement will have a suite of services to help those ‘early adopters’ talk to us about why, where and how ISO 20400 could be progressively integrated into their council or private sector organization. Alongside ISO 20400 being released in April, will see as you read on in this newsletter, Local Government Procurement will unveil our theme and confirmed dates for our Annual Conference. Local Government Procurement has grown attendance numbers every year, and with a new future-focused theme, we expect that trend to continue. In April we will also release an expanded Networking in the Bush program. In 2016 we held our first event in Dubbo along with our usual metropolitan events, which was a great success. In 2017 we will take the event to 3 regional locations across NSW and one event in Sydney. ‘Networking in the Bush 2017’ will be encouraging council procurement staff, engineers and senior executives to take a few hours out to network with each other, unpack what is happening in your region, have Local Government Procurement tackle all your queries and discuss future procurement strategy. We will also be opening these events for exclusive contractor sponsorship. If you would like to take the opportunity to be the only contractor present and promoted at these events, shortly you will receive the sponsorship prospectus. With 800+ Local Government Procurement contractors, and only one contractor per event, I suggest you act fast as this opportunity will not last for long. Finally over the past 6 weeks Local Government Procurement has been touring the regions with IPWEA NSW, supporting their annual roadshow. As a new person to Local Government Procurement and NSW local government, I have taken the opportunity to travel to some of these events to meet new people, learn more about the sector and better understand what is most important for our engineers in their sourcing roles with council. One of the key messages in our presentation at these events was shedding some light on the outcomes of the Local Government Act Review, and what impact this could have on council procurement. This week we learnt that the NSW Auditor-General has identified and commenced work on three (3) initial topics for local government performance:
LGNSW have reported that planning for the audit of councils reporting on service delivery has already commenced. Audits relating to fraud control and shared services will commence later in 2017, with more information available at: http://www.lgnsw.org.au/files/LGW1217.pdf I am unsure as to what impact councils will see from the audits conducted in these three areas as directed by the Auditor-General, however as we communicated in our IPWEA presentations, Local Government Procurement have services and solutions which we know can assist prior, during or post audit, and we are happy to work with those who want to understand more. I thoroughly enjoyed my time in the regions with IPWEA, and with our new approach on ‘Networking in the Bush’, Local Government Procurement will continue our strategy of targeting and supporting NSW regional councils with our integrated procurement solution. Race To The Finish LineMargret Szanto - Procurement Manager, Tenders & Special Projects.Prior to joining Local Government Procurement, as a Bid-Executive in 3 different sectors, responding to tenders was what I did for a living. These were the days when most tenders were still submitted in physical tender boxes! I spent weeks on writing, collating, cutting and pasting text from previous documents, running around after the finance manager, the HR manager, the OHS officer and others, to obtain the information I needed to respond to the tender questions. The clock was ticking! After finally accumulating all the data, I would spend days printing and reprinting. Correcting and printing again… only to run out of colour toner or the special A4 high gloss paper that the company demanded. I would produce three, four or even six copies of the one-hundred and twenty page response document. Then hole punch the pages, add the plastic indices, add the plastic pocket for the CD copy…… then over to the CEO; GM; Director to peruse, approve and sign the many pages tagged for signing, all the while the clock was ticking! I would wait in anticipation that the final copy would be signed off and approved, ready for packaging and personally deliver to the tender box waiting for me. All the while the clock was ticking! The 1.2 kilos, folder would be returned to me, with one and half hours to tender box close. Estimated forty-five minutes to delivery by car, including ten minutes to find parking (pay parking of course), no expense spared to make the deadline. The clock was ticking. The folder had post-it flags in every colour strewn throughout the pages. My mind raced, I needed time to edit the document and reprint the four copies. Did I have enough special A4 high gloss paper? Was there enough colour toner left? The clock was ticking! Not enough paper! The clock was ticking! Finally, I printed only the pages that needed edits. Printed four of each and replaced those with edits. Okay, grabbed the admin assistant, grabbed the receptionist, I edited and printed, one person hole-punched, the other person replaced the pages. The clock was ticking. Okay, finally it was all done, packed the four 1.2 kg., folders. The package weighed 5 kilos. It was all wrapped up, labelled correctly as instructed in the tender documents. The clock was ticking. Thirty five minutes to go, ten minutes behind time, no time for parking. Okay, once again grabbed the receptionist, she drove, I directed using a Gregory’s Street directory. This was before GPS. The clock was ticking! Wrong turn, next on the left. Back track, hit the next set of red lights. Oh please…city traffic, cars were passing by at snail pace, the lights were still red, and the clock kept ticking! Okay that’s the building, she pulled over, ‘No Parking’ zone. Okay, she went around the block while I ran in. I got the lift. 5 minutes to tender close. The clock was ticking! The lift was there, I waited as a guy with a trolley pulled out of the lift. I got in and the doors started to close when someone stuck their hand in. The door re-opened and more people entered the lift. 3 minutes to tender close. The clock was ticking! Five stops later, level ten and I fell out of the lift where a glass security door awaited me. Rang the bell, peered and looked for signs of life. Finally, a man came to the door, saw me stand there with the huge package in my arms, my face red, flustered, stressed and wet with perspiration. He pointed to the tender box. The clock was ticking! A gentleman stood beside the tender box with a stop watch in his hand. And said, “Just made it young lady, with twenty seconds to spare”. The clock finally stopped ticking! It was because of experiences such as this, that I was determined to make it easier and less stressful for bid-executives once I got on to the other side. No more special paper, no more 3; 4 or 6 copies, no more folders, no more hole-punching, no more printing and no more worrying about running out of toner. No more fighting traffic, looking for a parking spot, looking for change for parking meter and finding the right office in the right building. As long as you manage your time, you can log-in and press the button and watch as your submission is being ‘sent’ and ‘received’. Yes, you can still have issues such as ‘timing-out’ or the upload is taking longer than it should. But, if you attend my tender briefings, I will tell you the things to look out for. Next month, I’ll tell you about tender briefings and how you benefit from attending (then, maybe the clock will tick in your favour!). UPCOMING EVENTS 'Networking in the Bush'Registration Now Open! Following the success of Local Government Procurement's Networking meetings last year, our first Regional Network meeting this year will be held on Thursday 11 May 2017 in Dubbo. The meeting provides an opportunity for people in councils involved in procurement to meet in an environment where networking and information sharing is conducted, as well as discuss the latest procurement initiatives within local government. Agenda: Click here Local Government Procurement encourages people involved in procurement to attend our Regional Network meetings. Further metro and regional meetings are planned and will be announced shortly. Date: Thursday, 11 May 2017 If you would like a question to be addressed at the meeting, please email it to us not later than Friday 5th May 2017. Local Government Procurement Annual Conference 2017Registration Now Open! 'Building Procurement Capability and Embracing Innovation' is the theme of the 2017 Local Government Procurement Conference. The key topics covered over the two days will revolve around people and culture, technology, supplier relationship management, sustainable procurement, innovation and future trends.
Visit our website to view updated information, or register your interest here to receive conference updates direct to your inbox. Sponsorship Opportunities The Local Government Procurement Conference is an established industry event for NSW local government. The conference provides a unique opportunity for suppliers to showcase their goods and services to a cross section of procurement professionals from across the state over two days. It is also an excellent opportunity to attract potential customers and build on existing relationships already established. The conference will be held on Thursday 30 November and Friday, 1 December 2017 at the Sydney Masonic Centre, 66 Goulburn Street Sydney. Sponsorship opportunities are limited. To ensure that you don’t miss out register your interest here to receive sponsorship updates direct to your inbox.
Local Government Procurement TrainingWhatever you want to achieve, LGP can support you. We have an exciting and extensive range of training:
Date: Tuesday 2nd May 2017 This webinar is an overview of eLearning modules. Delivering a cost-effective flexible training option, specifically designed for council employees engaged in all aspects of purchasing. ProcureLearn eLearning modules include:
Upcoming TrainingAdvanced Contract Management Evaluation, Supplier Selection and Contract Establishment Supplier Tender Training Training can be conducted at a location of your choice. For information; visit LGP Training Calendar or contact LGP Training or 02 8270 8709. Government Procurement Training Procurement QualificationsRegister now for accredited procurement courses developed for NSW council staff. Diploma of Procurement & Contracting - Sydney CBD This specialist qualification covers the competencies required for independent and self-directed work as a procurement and contract manager in the local government sector. The program is suitable for local government staff who have completed Certificate IV to progress to a higher qualification. Participants must attend all 4 blocks.
Finalising Your VendorPanel Quotes To ensure a transparent end to end process, buyers should finalise all quotes in VendorPanel, by either ‘selecting’ or ‘declining’ responses. Declining a contractor’s response advises them that they have been unsuccessful, and including feedback can assist the contractor in future quotations. Finalising quotes also enables Local Government Procurement to cross check expenditure reports which are used to calculate rebate payments to councils. Workflow to finalise quotes. When you log into VendorPanel, your Dashboard will show you RFx’s which are overdue for finalization. Select Click here. You can either Evaluate Responses or Extend decision date if you’re not ready to notify the panel. If you have evaluated the responses and are ready to notify the panel, choose ‘Select’ for the company you have elected to use, or ‘Decline’ next to those companies whose submission(s) you are rejecting. You will be given an opportunity to provide some feedback/comments for the contractor as to why you are selecting/declining their response. Should you have any questions regarding the process, please contact your Business Manager. To Call or Not to Call??? Have you had a conversation with your local supplier or contractor where they have asked “What is Local Government Procurement?” or “How do I get on one of the Local Government Procurement contracts?” We know these conversations happen regularly and the awareness of our contracts and services is growing because we receive up to 70-80 phone calls and emails per week with enquiries from potential suppliers asking us these questions. If you are having these conversations with your local suppliers it is worthwhile directing them to the Local Government Procurement website as this will provide them all the information they will need as well as an opportunity to register to receive notification of upcoming tender opportunities. All the information suppliers may need regarding how to become an ‘Approved Contractor’ with Local Government Procurement is available on our website. Suppliers should read the information in its entirety as it will most likely address any questions about Local Government Procurement’s upcoming tenders and the process. There is no possibility to be added to a Local Government Procurement contract panel unless a Request For Tender (RFT) is issued. View the current contracts page to see existing contracts and terms. Local Government Procurement generally goes to market with a RFT 6 months before a contract term ends (or the optional extension may be taken). All RFTs are advertised in the SMH and Daily Telegraph and the e-tendering portal Tenderlink issues email notifications to registered users. Local Government Procurement recommends that potential tenderers register their organisation’s details at www.tenderlink.com/lgp, this will ensure that they are notified of any Local Government Procurement related advertised tenders that match the criteria they select (i.e. based on the industry and categories specified when registering). Please note that this does not mean they are a ‘Local Government Procurement Approved Contractor’. Rather, they have simply registered their details for notification of certain advertised Local Government Procurement tenders. Local Government Procurement conducts Supplier Tender training to assist suppliers in understanding the requirements of tendering to local government in NSW. View the Supplier Tender Training information. So, to call or not to call – for these reasons the website will provide a more comprehensive answer to the question than a phone call. For more information please contact your local Business Manager. New Contracts Announcement Workwear & Personal Protective Equipment (PPE) (NPN3.11-2) The contract initially concludes on 30 September 2019 with optional [2] x [12] month extensions. For further information contact your Local Government Procurement Business Manager. Panel Status Update:
The contract concludes on 29 February 2020 with optional [2] x [12] month extensions. For further information contact your local Government Procurement Business Manager. Panel Status Update:
Local Government Procurement's Project Team Often councils do not have the time or required resources to dedicate to Procurement. With this in mind, Local Government Procurement has a specialised team with over 20 years’ procurement experience in local government and global organisations to provide personalised and customised support to councils in relation to their specific procurement projects. Some of the services offered by the Projects Team on a very competitive ‘fee for service’ basis are listed below include but are not limited to:
Over 40 individual and customised projects have been delivered to both local and regional councils. These projects have delivered councils requirements for due diligence, probity, fairness and transparency. The process delivered by the Projects team ensures best practice and is in accordance with the Local Government Act 1993 (NSW) Section 55, Local Government (General) Regulation 2005 (NSW) Part 7 Tendering and Tendering Guidelines for (NSW) Local Government (2009). Local Government Procurement at NSW Revenue Professionals Conference, Hunter Valley - Mar'17 Local Government Procurement participated in 'NSW Revenue Professionals Conference 2017' which recently concluded in Hunter Valley. is in the process of evaluating to replace the current contract is to occur. (This is expected to be 1 July 2017).Feedback from participants was that the conference was a good learning experience where they gained knowledge and an opportunity to network with their peers.
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