AAA Annual General Meeting
23 November 2020

Australian Alpaca Association Ltd

ABN 30 067 146 481

NOTICE OF ANNUAL GENERAL MEETING 2020

Notice is given that the Annual General Meeting of the Company will be held on Monday 23 November 2020, commencing at 8pm Australian Eastern Daylight Time as a virtual event with all attendees participating remotely.

AGENDA

1.         To confirm the minutes of the Annual General Meeting of the Australian Alpaca Association Ltd held on Saturday 21 September 2019 at 95 Northbourne Ave, Turner, Australian Capital Territory.
The Unconfirmed Minutes of meeting held 21 September 2019 are available:

a)         On the Members only area of the Australian Alpaca Association Ltd website; or

b)         Upon request to the AAA Office.

2.         President’s Report

3.         To receive and consider the Audited Financial Statements, Directors’ Report and Auditor’s Report of the Company for the year ended 30 June 2020.
The Audited Financial Statements, Directors’ Report and Auditor’s Report are available:

a)         On the Members only area of the Australian Alpaca Association Ltd website; or

b)         Upon request to the AAA Office.

4.         Election of Directors
For the position of Director (four vacancies)

The following nominees will be duly elected at the AGM:

a)         Mrs Carolyn Austin

b)         Dr Catherine McMullen

c)         Mrs Sarah Wheeler

d)         Mr Michael Williams

5.        Election of President

For the position of President:

The following nominee will be duly elected as President at the AGM:
Mr Brett Fallon

 6.         Remuneration of Auditor

To consider and, if thought fit, to pass the following resolution:

"That the remuneration of the Company's auditors for the financial year ending 30 June 2021 be determined by the Board at the next Board meeting held."

7.         General Business

To transact any other business which may legally be brought before the meeting.

Amanda Olthof

Company Secretary                                                              30 October 2020

On behalf of the Board, Australian Alpaca Association Ltd

 Enclosures

 Attachment 1        President’s Report

Attachment 2        Treasurer’s Report (Audited Financial Statements for the period ending 30 June 2020 are available for viewing or downloading in the member’s portal at www.alpaca.asn.au)

PARTICIPATING IN A VIRTUAL AGM

In light of the impacts of the COVID-19 pandemic, including the restrictions on physical gatherings, we will be managing our AGM very differently this year. The 2020 AGM is being held virtually, in line with temporary modifications to the Corporations Act and current regulatory guidance. 

We encourage all members and proxy holders to participate in the AGM virtually via the online zoom platform. To do this you will need a desktop or mobile / tablet device with internet access. Members and proxy holders will be able to take part in the AGM via zoom, and to hear the discussion, subject to the connectivity of your device. To participate online you will need to register using this link.  When you register, you will need to provide your herd prefix details to be verified as a member or proxy holder.  If you have items to be added to General Business, or would like to register a question on notice to be addressed at the meeting, please advise CEO by Thursday 19 November - ceo@alpaca.asn.au. 

How to appoint a proxy to attend and participate in the AGM on your behalf

Members may also appoint a proxy to attend and participate on their behalf. Proxy appointments must be received by 8pm Saturday 21 November 2020. Proxy forms can be downloaded here  

If you have any queries please contact CEO Amanda Olthof - ceo@alpaca.asn.au or (02) 62512073.