Your company has many assets; property, equipment, propriety products, brand, workforce and clients to name a few. You spend money on insurance, training, repairs and marketing to nurture these assets so they improve in value.  You consider this to be a worthwhile investment that will provide a good return in the long-run.  I believe your records are an equally important asset – worth investing the resources to keep them secure and well-managed to improve their value. 

Accurate data management will most likely bring greater efficiencies in the delivery of services, quality of work, employee satisfaction, company’s reputation and savings in resources. All facets that contribute to your company’s profits and growth; in affect providing a good return on investment.

Data security is another investment.  Beyond just safeguarding your clients’ privacy and any business loss due to Privacy breaches; data security can be turned into a positive brand value and communicated through your marketing.

For example; financial institutions spend millions ensuring that they mitigate as many security risks as possible. They also heavily invest in technology to improve customer experiences and access to financial information. 

As data tapes celebrated, its 63rd anniversary earlier this year, the tape has remained resilient and practically indestructible.

Data tapes debut in 1952, with the IBM 726 Magnetic tape reader/recorder, improving with age. 

When Sam Giudice and his wife, set up Integrated Imaging Systems (IIS), with just one machine, who would have believed 25 years later, it would become part of one of Australia’s leading information management  companies – T!MG.

From humble beginnings starting with Microfilm storage devices and later CDs and scanners, Sam grew the business by staying one step ahead of the game – innovating to fill the gap in the market.

“Being small, we needed to be innovative to differentiate ourselves. We achieved so many firsts; first to import a scanner into Australia, first to delve into online imaging retrieval and first to integrate this with digital solutions.  We were extremely successful, employing 50 employees in our peak times. As we developed automated technologies, we were able to halve our workforce, giving our clients more cost-benefits.  Some of whom have been loyal to us for over 20 years,” said Sam.

Sam began his career as a university graduate in the research department of Kodak in Melbourne, and quickly found his niche in sales and marketing. First selling equipment and later working in the scanning bureau, igniting his passion for imaging solutions, and eventually setting out on his own.

Integrated Imaging System came to the attention of TIMG a few years back, impressed with the company’s longevity, customer-focus and smart-thinking.

TIMG acquired IIS almost 12 months ago now, the move was part of the company’s strategy to offer an all-inclusive service for clients that integrates documents into all workflow processes.

Sam Giudice, joined TIMG as the E-Business Sales Manager, in Melbourne, to help continue the company’s push into e-business. 

The TIMG development team have been hard at work; working with software developers to create an App that will instantly transfers data from mobile devices to a digital storage vault.

The recently launched TIMG VOI App allows for easy loading or entry of private information, documents or contracts collected on behalf of clients to be archived without needing to store the information on your mobile device first.

The main beneficiaries of the TIMG VOI App are conveyancers, legal firms, financiers and property agents who are required by law in VIC and SA to collect VOI information. The emphasis of VOIs by government means that other states will mostly likely follow suit.

The App is designed to be used with the TIMG VOI Report Vault and or Closed File Archiving solution giving clients a secure and cost-effective means of storing data online. The system guarantees to deliver a high ROI with the cost easily recoverable through savings in time, resources and improved customer service.

Clients can create a VOI episode in the TIMG VOI Report Vault; upload images or information directly to our secure website and retrieve when needed. Only authorised staff can create or search for VOI episodes, track related files and manage VOI currency, minimising the risk of privacy breaches. The VOI Report Vault is accessible 24/7 and offered as a complimentary service when used with TIMG Closed File Archiving system.

Typically, legal documents need to be kept for at least seven years which can place a huge strain on resources for legal and conveyancing firms. TIMG’s Closed File Archiving provides firms with another option to store information securely and cost-effectively.

REIQ Summit Delegates learn how to work smarter

Hundreds of delegates across Qld attended the REIQ Summit earlier this month, to be inspired, and gain greater professional skills and knowledge.  TIMG is proud to support the industry and share our insights of workflow processes and security.  The TIMG Team spoke to many delegates at great length, making them aware of ways in which they can use digital and scanning services to reduce the time and resources spent on tedious jobs, but still maintain security.  With the property market booming the pressure on agents to store large volume of files is excessive. The Queensland Law Society recommends that each property contract/ tenancy agreement is held on average for seven years.

This cost can add up considerably, especially for smaller firms with limited space.  Security of private information is another concern as most agencies only have basic safety systems in place. 

Last month we asked: What was the original company that evolved to become TIMG? What year was it founded?
 

Answer: DataBank Technologies, founded in 1999.

We have a winner: Madeline Evans, from a leading accountancy and business advisory firm in Perth.  Madeline’s correct entry was drawn from many entries received to win a 4TB hard drive.

Madeline said “I’m never lucky, but it was great to win this and I think I’ve won a big prize from Retravision all in the same week!”