February 7, 2020

Procedure for Adding and Dropping Courses Now That the Registration Deadline Has Passed

Your advisees may be asking you how to add or drop courses now that the registration deadline has passed and add/drop is no longer available online. Here are the procedures for a few common situations:

ADDING A CLASS

Instructor informs student they have permission to join the class from a waitlist but instructor can no longer add them via SSOL
If the class is credit-bearing, the student should speak with their Class Dean about next steps. 

Student wishes to add a zero-credit discussion section or lab, or a “short course” that has not yet begun

OR 

Student wishes to change sections in the same course (e.g. move from section 02 to section 01) or change levels in the same subject (e.g. move from Calculus II to
Calculus I)
The student should get an Add or Change Section form from the Barnard registrar’s office and return the completed form there, signed by the instructor of the course they wish to join (an email from the instructor’s official college email address can be accepted in place of signature) and their adviser. The Add or Change Section form (see image below) has been updated so that it consolidates four previously-used add forms.

DROPPING A CLASS

Student wishes to drop a course that will not bring the total number of registered credits below 12
The student should get a Drop form from the Barnard registrar’s office and return the completed form there, signed by the academic adviser. Note that a class dean’s signature is not necessary for students who are not dropping below 12 credits.  Students can drop a class (which removes it from their transcript) through the February 25 drop deadline.

Student wishes to drop a course that will leave them in fewer than 12 credits
This is not allowed. Please advise the student of other options (tutoring/office hours/help rooms etc. to support their academic success, adding a 1-2-credit class in place of the class they wish to drop, etc.) and/or refer them to the class dean to discuss options and supports.

One of the "short courses" options is offered by the School for International & Public Affairs (SIPA), although not recommended for First-Year students. Search The SIPA Catalogue or the SIPA page of the CU Directory of Classes for 1-1.5-credit courses. Students will need to contact both the instructor and their academic adviser for approval. Chair of Political Science, Kimberly Marten, has reviewed the list of SIPA short courses and approved the ones appropriate for Barnard students on this form: Approved Spring 2020 SIPA Short Courses. The student should forward both approvals to registrar@barnard.edu, and a Registrar’s Office staff member will need to manually register the student for the SIPA class. 

Declaring a Major deadline Monday, March 2

With the March 2 deadline rapidly approaching for second semester sophomores to declare their majors, you may start hearing from your advisees who need help finalizing their decisions. Some students feel they need to decide what their future career or life will be with the decision about their major. It is helpful to remind them that the major is not connected to their future career or even their first job after graduation. You may wish to direct them to some of the “Articles for Sophomores” on the Sophomore Blog, which speak to this disconnect.

To declare a single or double major students need to submit the Major Declaration form to the Registrar's Office. To declare a double major that has a single integrating project (not a complete double major), students submit the Double Major with Single Integrating Project form. Both department chairs must agree to the course/s to be used for the senior project. 

Here are a couple of tools you may use to help advise them about the process:

Declaring a Major process on the Registrar's website

Major Declaration Process by Department/Program 
 

Announcement of New Study Abroad Deadlines

The College is implementing a change in deadlines for the study abroad process.  All students who are considering studying abroad next academic year 2020-21 – either in the fall or the spring – MUST submit the Intent to Study Abroad form by March 15, 2020.  The Intent to Study Abroad form is non-binding and simply indicates interest. The form can be found on the myBarnard portal under Academics; the Study Abroad section is at the bottom right. 

We ask that you please discuss the possibility of study abroad with your advisees ahead of the March 15th deadline. Please let them know that this is a hard deadline. Only students who have submitted the Intent to Study Abroad form will be eligible to apply to study abroad for the next academic year. This change will give students more time to work with the Barnard Global office on their applications to study abroad programs and foreign universities and maximize their chances of acceptance. 

Students who submit the Intent to Study Abroad form will have access to the Notice of Study Leave form, which acts as their application to Barnard to study abroad.  The deadlines to submit the Notice of Study Leave form are:

April 15, 2020 for study abroad in Fall 2020 or for the full Academic Year 2020-21
October 1, 2020 for study abroad in Spring 2021

Please be in touch with Barnard Global with any questions:
studyabroad@barnard.edu
212-854-7430
212-853-0275

Helpful Advising Resources

Advising Guide 2019-2020

Instruction Manual for Advising and Registration Systems