October 17, 2017

Can someone explain to me the difference between
"Grant Permission to Register" and "Review Complete?"

We have heard from several advisers who are confused about the difference between "Grant Permission to Register" and "Review Complete." 

"Grant Permission to Register" happens at the beginning of each advising & registration period and allows the student to register for courses when the registration period opens, while "Review Complete" comes at the end of that advising period and indicates you are approving the student's final schedule. Think of the two as the bookends of your job as an Adviser.

Here's how it works using the upcoming advising and registration period:

October/November 2017 - After meeting with your Advisees (the advising period begins Monday, Oct. 30) and approving their course selections for Spring Semester 2018, you will click on "Grant Permission to Register."

January 2018 - Sometime during the first two weeks of Spring Semester 2018, you will meet again with your Advisees, review their FINAL schedules and if you approve, you will click "Review Complete." 

Remember, if you don't properly click the "Grant Permission to Register," your Advisees will not be able to register for classes when their online registration period opens.  

So now, let's review the process for "Grant Permission to Register" as you prepare for advising your students for Spring Semester 2018. More information can be found at "Instruction Manual for Advising & Registration."

• Once you have met with your Advisees and reviewed their course selections and schedules, you then must grant them permission to register. To do so, start by clicking on the "Grant Permission to Register" bar in the WebAdvisor Menu as seen in the screenshot below.

• Next, you will see the following screen that shows a list of your Advisees.  When you hover over the box next to the name of your Advisee, “Grant Permission to Register” will appear.  Click the box next to the name of the student you want to give permission to register and then click SUBMIT as seen at the bottom of the screenshot.

• A date and a checked box will appear next to the name you’ve approved as you see in the screenshot below.  Please remember, permission to register cannot be reversed once you’ve submitted.  

• Your Advisees will know if they have received permission to register by looking at their schedules in Student Planning. The next screenshot is what the students will see if you have NOT yet given permission.

• The screenshot below is what the students will see once you HAVE granted permission for them to register.

• If you have questions, please email registrar@barnard.edu.
   

Key deadlines for Advisers during Spring Semester 2018
Advising & Registration period 

Monday, Oct. 23
Student Planning opens for students to begin planning their spring class schedules.

Saturday, Oct. 28 - Sunday, Oct. 29
The updated version of Student Planning goes live this weekend for both students and advisers. There will be a period of time that the system will not be available to students or advisers.  Students will be notified in advance that the system will be unavailable during this time.

Monday, Oct. 30 - Friday, Nov. 10            
Meet with your Advisees and grant them “Permission to Register” in WebAdvisor.  Remember, you lose Monday and Tuesday, Nov. 6-7 because of the Academic and Election holidays.

Monday, Nov. 13 - Friday, Nov. 17          
Online registration for students. Remember that students are assigned registration appointments that are based, in part, on seniority, so if possible, meet with juniors and seniors first, then begin advising sophomores and first-years.