Important Explanation of the NWT Tourism Resolution Process 2020

 

Dear Members,

This note outlines the process for members to bring forward resolutions for consideration by the membership and provides links to our Member Resolution Form and to the Board's report on action taken regarding 2019 resolutions.

Process to Bring Forward Resolutions:

The process to bring forward resolutions is the same process as last year, but the date by which members need to bring forward their proposed resolutions is earlier.   

If you are a voting member and you want to bring forward a resolution to be included in the AGM Agenda, you must submit your proposed resolution to the Resolutions Committee no later thanThursday, October 29th, 10:00 a.m. MT.

The Resolutions Committee is a sub-committee of the Board established to:

  • Ensure that when resolutions are brought forward from members for consideration at the AGM, the resolutions are industry-wide issues which create a clear call to action for governments on an industry-wide issue that can be pursued by NWT Tourism through its advocacy/lobby activities;
     
  • Increase the opportunity for members to see proposed resolutions and rationale in advance of the AGM so they can come to the AGM prepared better for discussion; and
     
  • Enable the Board to plan for incorporation of proposed resolutions into the AGM Meeting Agenda.

The Resolution Committee is currently drafting resolutions as directed by the Board at the September board meeting. These will be aimed at ensuring the supports are in place for our industry to survive and recover from the COVID-19 pandemic. These resolutions are being finalized this week, and they will be shared with the membership when finalized.

Here is some important information regarding how to bring forward a proposed resolution for member consideration at the Annual General Meeting:

  • Draft resolutions must be submitted in writing to the Board's Resolutions Committee no later than 10:00 a.m. on Thursday, October 29th
     
  • The member proposing a resolution and the seconder to the resolution must be voting members of NWT Tourism 
     
  • Draft Resolutions will be reviewed by the Resolution Committee after October 29th. The Resolutions Committee will reach out to the member submitting the resolution to obtain clarity on the issue the member wants to address, whether the proposed resolution is for an issue that is industry-wide in nature, or if the issue is one that should be addressed in another forum
     
  • If the Resolutions Committee deems that the resolution needs further wordsmithing to be presented to members at the AGM, the Committee will work with the member to refine the wording for presentation to all members
     
  • All resolutions that have been reviewed by the Resolutions Committee and deemed ready for presentation to the members will be posted online, and the member will be emailed a copy
     
  • All proposed resolutions will be shared with all members prior to the AGM
     
  • The Member bringing forward the resolution must be prepared to read the resolution into the Annual General meeting as a motion, which must be seconded at the meeting by the seconder

To submit a resolution to the Resolutions Committee please click on this link which will take you to an email, formatted for the resolution submission. Please fill in all fields. In addition to your contact information, there are five (numbered) fields that must be filled in. These include:

  1. Title of Resolution
  2. Whereas Statement (Whereas Statement provide the basic facts and reason(s) for the proposed resolution to address an industry issue.)
  3. Resolution Statement (Resolution Statement must clearly state the course of action to be taken. Each resolve clause must contain an actionable request that clearly sets out what action is required and by whom to address and resolve the industry issue above that needs resolution. The statement should make sense when read alone.)
  4. The name of the Mover of the Resolution
  5. The name of the Seconder of the Resolution

If you have any issues with opening the formatted email, please click here to access the form online. If you prefer to have a Word document mailed to you, please email erica@spectacularnwt.com to request the document in Word format. 

The Resolution Committee includes Joy O'Neil (Gwich'in Tribal Council), Dana Hibbard (Nahanni Wild) and Cathie Bolstad (NWT Tourism). The Resolution Committee will be happy to help you as you navigate your way through this process. Please do not hesitate to contact me if you have questions or any issues arise at any point during this process, and I will connect you with the committee. 

To see the Resolutions Report, which contains previous resolutions currently being actioned, please click here. 

Sincerely,


Cathie Bolstad
Chief Executive Officer, NWT Tourism
Email: executive@spectacularnwt.com
Phone: 867-873-5007 Ext: 1005