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Aeon 4.0 Release Coming Soon

There are several new features available in Aeon 4.0, which will be released during the first week of October.

Staff can now choose to remove users from Aeon along with their requests, based off of custom criteria. If you would like to keep the requests for statistical purposes, you can “anonymize” the user record so that it can’t be traced to that person. There are several sites dealing with patron privacy issues that requested this feature. It’s also handy to remove “dummy” users and their requests as needed.

Staff can also create a series of requests at once in the client by uploading the citation information from an Excel file. This is particularly useful for users that may represent a special project (like cataloging new manuscripts) or who provided their requests in a bulk format.

The researcher clearance process can be expanded to include those cleared for placing requests as well as those able to use the reading room to view those requests. Some sites allow users to place duplication requests without being cleared but don’t want them to place reading room requests until they have been approved. Sites who are happy with the current user clearance process are able to keep that and are not required to change.

Within the staff client, you can view the flags that are on any request from the grid without having to open the request. If there is only a single flag, it displays in the grid. Multiple flags are noted as such and show if you go over that line.

There are also a number of bug fixes in this release as well as minor enhancements to the staff client, user web interface, and admin tools. We look forward to exploring the features with you!

Remember: It’s easy to tell Atlas Systems’ staff what enhancements you’d like to see in future releases. Sign into UserVoice and share your ideas!

Web Visibility Services Expands to Include EAD

Now you can transform your MARC and ArchivesSpace EAD to Linked Data with Atlas Web Visibility Services. Powered by the Library.Link Network, Web Visibility Services can take your institution’s MARC and EAD content, transform it into Linked Data, and publish it to the Web where it can be found by researchers locally or around the world. Your Web site content is updated dynamically, as is any linked content for your social media outlets and 3rd party outreach tools you use for newsletters, blogs, and events. All this happens behind the scenes without manual staff intervention, keeping your data current and relevant.

Want to learn more about how this all works? Please join us for one of these upcoming free webinars.

October 19, 2017 - Thursday
2pm Eastern time

November 14, 2017 – Tuesday
11am Eastern time

December 7, 2017 – Thursday
2pm Eastern time

ArchivesSpace Forum Report from the Field

The third ArchivesSpace Members Forum was held on July 25, 2017, during the annual meeting of the Society of American Archivists, in Portland, Oregon. Anne Marie Lyons, Training and Library Solutions Consultant, attended the forum at Portland State University, along with Dustin Stokes, Atlas Chief Technology Officer and Katie Gillespie, Aeon Implementation Consultant. Read the report of what she learned.

Thanks, Penn State!

In August, Penn State University hosted the third annual symposium devoted to Special Collections and Archives, featuring Aeon as a primary tool for providing access to collections in the archives and special collections environment. “Intersections: Technology and Public Services in Special Collections Symposium” brought together many excellent speakers and opportunities for networking and exchanging ideas. Atlas Systems thanks Penn State for hosting this great event and looks forward to the 2018 Symposium in California. Stay tuned for details on dates and location!

Time to Celebrate!

It's been a busy summer for Aeon. In addition to conferences and new implementations, three sites have gone live. Congratulations to the staff at these libraries for their hard work to get Aeon up and running at their institutions.

The Folger Shakespeare Library went live on August 17th.

Brown University - John Hay Library went live on August 30th.

New York University went live on September 5th.

Join the Community

Whenever we are out in the field talking with those of you working in the archives and special collections community, we always learn something new. That’s why we implemented our community portal—to make it easy for you to share information with each other and with Atlas Systems staff. But communities only work when the community participates! Let’s get this community going and growing—please register today for the Aeon and ArchivesSpace Community at https://support.atlas-sys.com/hc/en-us/community/topics.

Share the News

We started this newsletter to keep you up to date with Aeon, ArchivesSpace, and Web Visibility Services. We’d love your feedback on how we can continue to deliver the information you need. Please email us at sspires@atlas-sys.com to let us know what you think. And, if you have colleagues who would like to receive this newsletter, please Forward to share this with them. To sign up to receive their own copy, they can visit https://confirmsubscription.com/h/t/4B5F839B25600732. Thanks for helping us Share the News!