29 July 2021 | View in Browser
Introducing Calvary Supplier Central

On the 14th July we wrote to you to advise you of Calvary’s requirements with regard to Covid19 vaccinations and how Calvary will enable the recording and management of these records. See also a How to access your Vaccination Statement here.

As advised in our communication Calvary has launched an online portal, Calvary Supplier Central, which will streamline supply chain activity and improve the way we engage with suppliers.

What is Calvary Supplier Central?

Calvary Supplier Central is an online portal which will replace paper based vendor on-boarding and supplier management processes.

The new portal allows suppliers to share company information with us so that the turnaround time for vendor approvals will be quicker.

Switching to Calvary Supplier Central will enable Calvary to conduct business with our suppliers in a more efficient way by allowing us to have access to up-to-date information regarding your key contact details, the products and services that you provide or any documents required for risk management and compliance purposes.

Calvary Supplier Central will allow you to manage critical documentation such as insurance certificates of currency, police checks and other information which we currently collect from you manually via email and verbal requests. Adopting this self-managed processes will generate efficiencies for both you and us.

What are the benefits fo you?

There are a number of benefits we see for suppliers, which include:

  • Contemporaneous and centralised system – documents will only need to be provided to Calvary once, instead of providing them separately when you transact with each Calvary facility
  • Calvary staff will have access to up-to-date information regarding suppliers’ key contacts, products and services provided and documents required for risk management and compliance
  • Better, more efficient communication with Calvary
  • Reminders for when renewal of compliance certificates, licenses or insurance policies are due will be sent out through this portal

When will I be able to use Calvary Supplier Central?

The portal will be accessible to all suppliers who have transacted with Calvary across either the hospital, aged care, community or National business units in the FY21 financial year.

In this first stage, we will only ask you to validate and add your business information (company name, ABN, address, key contact details and email addresses) as well as to upload the following documents:

  • Public and Products Liability Insurance
  • Professional Indemnity Insurance (if applicable)
  • Workers Compensation
  • Motor Vehicle Insurance
  • National Police Check (where required)
  • COVID-19 Vaccination Records for your employees who are accessing our sites

Further details on the timing and content of additional stages of release will be provided in the coming months.

What else will Calvary Supplier Central deliver?

Calvary Supplier Central is a fully automated solution for managing supplier compliance and e-sourcing. In the coming months, the portal will:

  • Act as a repository of all documents and correspondence relevant to contracts
  • Enable you to update your key business information such as banking details, registered business address, key contacts, etc.
  • Enable us to on-board new suppliers electronically, including subsidiaries of your company where applicable
  • Allow automated electronic quoting and tendering for low to medium value procurement activities
  • Communicate requirements for working at Calvary and other relevant information for doing business with us in a more seamless fashion

What are the next steps?

Between the 28th and 9th of August you will receive an email from do.not.reply@decisionmax.com.au with your login details.

Please refer to the Help FIle for Suppliers - Registering and uploading Documents for instructions on how to access the portal and upload documents including Covid 19 vaccination records for your employees. 

Should you have any questions, you can visit our website page  or you may email the National Procurement Team with details of your enquiry and one of our team will be in touch.

W | www.calvaryprocurement.org.au

E | nationalprocurement@calvarycare.org.au


Kind regards,

Corey Bessi | Head of Procurement