Message from Lorraine Dyke, VP Finance and Administration
Thank you to everyone who attended our fall Coffee Hour on Oct. 5. It was wonderful to see more than 200 members of our team on hand for the official launch of the five-year Finance and Administration Strategic Plan. This is a significant accomplishment for our division and over the next few months, I will be doing departmental visits to discuss with you how you envision putting the plan into action. We had special mugs made for the occasion and if you didn’t receive yours, please make arrangements with your departmental administrator.
Since Coffee Hour is a popular event for our division, I have decided that it would be a good idea to host three annually, up from the current two, to give another opportunity for us to connect and share our news. So, the next Coffee Hour will be hosted in early 2024, with one to follow in June.
On Nov. 2, a test of our university Emergency Notification System (ENS) is planned. A critical part of the test is the push notification function via the Carleton Mobile app, which has been recently updated. Please ensure you have the current version of the app so that push notifications, including from the emergency notification system (ENS), function properly. Instructions to update the app are below.
If you have ideas you’d like included in the Finance and Administration newsletter, please submit them by emailing financeadministration@carleton.ca. We welcome your input.
Enjoy the fall weather!
Recognition
Emergency Management and Continuity of Operations Manager
Chad Thomison has accepted the position as Emergency Management and Continuity of Operations Manager. Chad joined Carleton in 2019 as the Fire Protection Co-ordinator and has years of service as a firefighter paramedic, as well as a fire inspector in Texas. Congratulations Chad!
Lorraine Dyke Joins Business + Higher Education Roundtable and CAUBO Board of Directors
Lorraine Dyke, Vice-President (Finance and Administration), has been invited to join Business + Higher Education Roundtable’s (BHER) Finance, Audit and Risk Committee. The Roundtable is a non-profit, non-partisan organization that brings together leading post-secondary institutions and some of Canada’s largest companies to identify and collaboratively address mutual challenges.
Dyke also joins the Canadian Association of University Business Officers (CAUBO) as the Ontario representative on its Board of Directors. CAUBO is a non-profit, professional organization representing the chief administrative and financial officers of more than 100 Canadian post-secondary institutions. Carleton has been a long-time member of CAUBO.
News
Significant Carleton Mobile App Update
Carleton Mobile has been updated for performance improvements. Please update your app as soon as possible to ensure that push notifications, including emergency notification system (ENS) function properly. Full details on the update are available on the Carleton Mobile news and release updates page.
Details on updating your Apple device are available from Apple, and instructions for Android devices available from Google Play. Carleton Mobile is available for download on Google Play or the Apple App Store today!
Fall Convocation Ambassadors Needed
Carleton looks forward to celebrating the graduating class of 2023 at this years fall convocation. We will be hosting three in-person ceremonies on Saturday, Nov. 4. The Registrar's Office is looking for a few more volunteers to support convocation. Staff and faculty are encouraged to volunteer and help make the convocation ceremonies memorable for our graduates and guests. Training will be provided. Please visit the Convocation website to learn more and register. Contact ginadarya@cunet.carleton.ca if you have any questions.
Annual United Way Campaign
Each year, Carleton runs a campaign for United Way, an organization that tackles tough problems in the community. This year’s campaign will run from Wednesday, October 25, 2023 to Tuesday, November 14, 2023. Upcoming events include a multi-day online auction, a used book sale and a DVD, CD and video game sale. Visit the Carleton Annual United Way Campaign website for more information, and donate today to make a difference in your community!
Time Lapse Video of New Student Residence Construction Progress
Facilities Management and Planning (FMP) has created a time-lapse video that shows the construction progress for the new student residence building over the span of many months. If you would like to view it, click here.
Dining Services’ Registered Dietitian Available for Faculty and Staff
Did you know that Dining Services has its own Registered Dietitian? Our Registered Dietitian provides information about:
- Following a balanced diet
- Food allergies & intolerances
- Medical conditions requiring special diets
- The effect of food on energy levels and mood
- Improving your relationship with food and your body
Talia is now available to provide programming for staff and faculty that is targeted to your needs!
Registered Dietitians are nutrition experts who can help you gain nutrition knowledge that is supported by research. Healthy Workplace and Dining Services are committed to providing helpful, evidence-based resources to support you in developing a better relationship with food, nutrition and your overall wellness. Tell us what food and nutrition topics you want to learn about.
Submit your feedback HERE!
More Than 40 Campus Locations Designated as
Smudge-Friendly
Carleton now has 42 smudge-friendly spaces on campus. Smudging is a tradition, common to many First Nations and Métis communities, which involves the burning of one or more medicines gathered from the earth. In designated smudge-friendly spaces, there is no longer a pre-approval process required for smudging. For all other spaces on campus, please continue to request approval at least one week in advance. For more information click here.
Green Workplace Program
Think your office has what it takes to be a certified Green Workplace? Check out Sustainability Carleton’s Green Workplace Program! A self-guided certification to help you measure sustainability within your office. You may even learn some new tips to help you ‘green’ your office even more! Visit our website to learn more!
Work from home or remotely? There is also a Green Home Office Certification available for those who work remotely but still want to showcase their sustainability efforts!
Consent Educators
Campus Safety Services has collaborated with Equity and Inclusive Communities to create a Consent Educator Program. Four students have been hired as Consent Educators with a focus on developing programs and initiatives to educate and support our community about sexual violence prevention and awareness, consent education and bystander intervention. This is a new program that will replace what was previously offered through the EAAA programming.
Pedal and Prevent
The “Pedal and Prevent” bicycle event in September was a collaboration between Campus Safety, Sustainability Carleton, the Rideau River Residence Association (RRRA), and the Ottawa Police Service. The event promoted cycling as a mode of sustainable transportation, promoted RRRA’s revived bike sharing program and educated the campus community on theft prevention strategies. Remember: Always use a u-lock and consider parking your bike in one of campus’s secure bicycle compounds.
News
Registrar's Office Silent Pumpkin Auction
The Great Pumpkin Silent Auction, hosted by the Registrar’s Office in support of United Way, is back for its ninth year! Since its inception, $6,800 has been raised with the help of campus-wide support. More information regarding the auction will be shared via email, the Top 5 and the United Way website so stay tuned for more details! If you have any questions, feel free to contact Gina Darya.
Employee and Family Assistance Program (EAFP) Seminar
Navigating through the effects of experiencing a traumatic event affects Canadians from all walks of life. In fact, approximately 63 per cent of Canadians report having experienced at least one traumatic event in their life.
Carleton University has an Employee and Family Assistance (EFAP) Program to support our employees who may be navigating their way through stress or trauma.
Join us on Monday, Oct. 16, 2023 for a virtual informational seminar led by Carleton’s EFAP workplace consultants. The seminar will be held from noon – 12:50 p.m. via Zoom.
REGISTER HERE to receive event information and Zoom details to connect.
Should you have any questions about this webinar, please contact Healthy Workplace at healthyworkplace@cunet.carleton.ca
Extend Your Cycling Season Workshop
Curious about how to continue cycling year-round, even in the winter? Join us Oct. 19 for a cycling workshop, co-hosted by Sustainability Carleton and Healthy Workplace! Learn tips and tricks for conquering ice and snow, route planning, basic maintenance, and more! The workshop will take place on campus, but virtual options will be available!
FACTS Events
- eShop 101, Oct. 24, 10 a.m. to noon
- FAST MyResearch & Finance Reporting, Oct. 25, 2 p.m. to 3 p.m.
- SAP Concur Travel and Expense Reimbursement 101, Nov. 27, 2023, 10 a.m. to noon
- SAP Concur Travel and Expense Reimbursement: Cash Advance Request, Nov. 27, 2023, 1:30 p.m. to 3 p.m.
- SAP Concur Travel and Expense Reimbursement: Approvals, Nov 28, 10:30 a.m. to 11 a.m.
- SAP Concur Travel and Expense Reimbursement: Delegates, Nov 28, 11:30 a.m. to noon
Save the Date: Emergency Preparedness Week
Emergency Preparedness Week is Oct. 30 to Nov. 3. Stay tuned for details through the Top 5 and the Office of Risk Management X (formally Twitter) page. For more information and to register for the event activities, visit the Emergency Management website.
Register for Take Our Kids To Work Day on Nov. 1
The Take Our Kids To Work Day is back in person this year! This special annual event offers Grade 9 students of Carleton staff and faculty the opportunity to spend the morning at the university and experience various professional workplaces. For details and to register to participate in the Take Our Kids to Work Day event on Wednesday, Nov. 1, please go here.
Other News
Service Anniversaries – September 2023
These F&A employees celebrated an important anniversary in September 2023. We encourage you to mark the occasion with a personal greeting or note to them.
35 Years
- Kim Price, Procurement Services
25 Years
- Andrea Fowler, Research Financial Services
10 Years
- Jaime Garcia-Zamorano, Information Technology Services
- Krista Sayeau, Office of Risk Management
5 Years
- Jason Jobin, Facilities Management and Planning
- Gary Nower, Facilities Management and Planning
1 Year
- Kien Dang, Facilities Management and Planning
- Fernando Hernandez Vargas, Facilities Management and Planning
- Eric Pontarelli, Facilities Management and Planning
- Jazmin Romero, Information Technology Services
- Michael Rintoul, Facilities Management and Planning
- Nick Shiell, Information Technology Services
- Andrew Urquhart, Pension Management
- Brad Vaughn, Facilities Management and Planning
- Gordon Zimmerman, Facilities Management and Planning
Person to Person September 2023
Person to Person celebrates new appointments, promotions and transfers that took place during the month of September at Carleton. Congratulations to all.
- Jaymie Baldree has accepted the Continuing Full-Time position of Engagement and Inclusion Officer in Campus Safety Services
- Maria del Carmen Espinosa has accepted the Continuing Full-Time position of Tax and Compliance Analyst in Financial Services
- Adam Janota has accepted the Continuing Full-Time position of Energy Manager in Facilities Management and Planning
- Yang Liu has accepted the Continuing Full-Time position of Senior Programmer Analyst in Information Technology Services.
- Corey Mahoney has accepted the Continuing Full-Time position of Jira Administrator in Information Technology Services
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