Dear Members,

According to section 24.2.9 of the constitution:

“Voting shall be conducted in such a manner and by such a method as may be determined by the Board from time to time.”

To that end, we write to outline the voting process for this year:

1.) Voting will be conducted electronically.

2.) According to section 24.2.2 of the constitution:

“Each Director shall be elected at an Annual General Meeting of Bowls SA for a term of two (2) years with, two (2) Male Members and two (2) Female Members elected in the even years and one (1) Male Member, one (1) Female Member and one (1) being discretionary Member elected in the odd years.”

Therefore, being an odd year, this year the membership must elect:

• one (1) Male Member
• one (1) Female Member
• one (1) being discretionary Member

Nominations for three positions as Board Director have been called and are due no later than 5pm on the 27th August 2021.

In relation to the vacancy for one (1) Male Member:

All male candidates will be listed on one ballot for this position in alphabetical order.

If there is only one male candidate, then this candidate will be declared elected unopposed, to be confirmed via a suplementary vote, requiring a majority vote per section 24.2.7 of the constitution.

If there are no male candidates, then this vacancy will be treated as a casual vacancy.

In relation to the vacancy for one (1) Female Member:

All female candidates will be listed on one ballot for this position in alphabetical order.

If there is only one female candidate, then this candidate will be declared elected unopposed, to be confirmed via a suplementary vote, requiring a majority vote per section 24.2.7 of the constitution.

If there are no female candidates, then this vacancy will be treated as a casual vacancy.

In relation to the vacancy for one (1) Member, being discretionary:

All candidates of all genders will be placed on one ballot for this position in alphabetical order. 

Having eliminated the successful candidate for the position of one male member and the successful candidate for the position of one female member the position will go to the candidate with the highest ranking on preferences amongst all remaining candidates, regardless of gender.

In any of the examples above, if there is a deadlock because two (2) or more candidates receive the same number of votes but they cannot be declared elected to a vacant position because there aren’t enough vacant positions:

a) a second ballot round is to be conducted among those present at the said meeting; and including the first preference on any relevant postal vote

b) the second ballot round is to only be between the candidates who received the same number of votes in the first round; and

c)  if there is still a deadlock after the second round, the Chairperson of the AGM shall draw lots to decide the successful candidate; and

d) the way that the ballot is otherwise to be conducted is to be decided by the person chairing the AGM.

Any questions can be directed to Caretaker CEO, Taryn Sexton on taryn.sexton@bowlssa.com.au

We look forward to welcoming you to the AGM on Monday 27th September 2021, commencing at 1pm, Club Holdfast and via Zoom,

The Board of Bowls SA