Calling all PhD and MPhil students!

Birkbeck Talent is your very own recruitment consultancy, working with top UK employers to bring you excellent opportunities - are you signed up? 

Follow our socials to get daily updates on vacancies, events, videos, CV + interview tips, and ways to upskill during the lockdown!

Administrator - Full-Time

£14.36 an hour

School of Arts / Centre for Iberian and Latin American Visual Studies 

The post holder will work within a team with other Administrators in the School, in fulfilling the following duties:

• Contributing to the production, updating, maintenance and distribution of publicity materials (such as Prospectus, website) and standard documentation for students and staff (such as handbooks, forms, publicity material, newsletters) be they in paper form, on websites or other formats.
• Ensuring that logistical arrangements for teaching and related events (e.g. induction, dissertation, study skills etc.) are in place as required for the particular programme or other School/Department activity (e.g. accommodation, catering, technical support, access etc.).
• Providing administrative support to members of the School Executive, Programme Directors, Research Centre Directors etc., as required e.g. organising seminars and conferences.
• Processing and maintaining financial records (of purchase orders, invoices, claim forms etc.) as directed by line manager and in accordance with College procedures.
• Maintaining and reporting on accurate records (student, staff, financial etc.) in various forms as directed by line manager and in accordance with College policies.
• Service formal committees, exam and award boards, staff; student exchange meetings etc. as required.
• Providing administrative support for staff submitting proposals for research or third stream funding, as required.
• Responding to enquiries from academic and administrative colleagues and external organisations, in a professional and customer-focussed manner.
• Attending and participating in relevant training and meetings as required.

The above list of duties is not exhaustive and is subject to change. The post holder may be required to undertake other duties within the scope and grading of this post.

PERSON SPECIFICATION

• Good knowledge and understanding of administrative systems and office work
• Commitment to and able to demonstrate knowledge of equal opportunity issues
• Good IT skills, including MS Office, Word and Excel and database packages.
• Accurate keyboard and data entry skills.
• Numerate
• Well-developed organisation skills
• Good interpersonal skills, with the ability to work flexibly as part of a team
• Excellent customer care skills
• Willing to work as part of a team to deliver high quality administrative support to students and staff
• Commitment to equality and diversity
• Proven ability to work with a high degree of accuracy in detailed work
• A flexible, positive and proactive approach

FURTHER INFORMATION

Salary: Payment is based on an hourly rate depending on length of continuous service with the College (starting rate £14.36 per hour inclusive of pro-rata London Allowance and holiday pay) for contact hours worked across the year. This hourly rate is based on the starting point of Grade 4.
Hours: Variable
Working pattern: Variable
Probation period: 6 months
Duration of post: Fixed-Term 8 months

BENEFITS
Birkbeck has a number of benefits which includes, but is not limited to:

• 25 days annual leave per annum, plus an additional six days when the College is closed during the spring and winter breaks. This is in addition to the eight bank holidays.
• Defined benefit pension scheme
• Flexible working
• Season ticket loan

Please ensure your application includes full details of your employment history, education and qualifications, and recent development. For some roles, this will be collected in the application form, for others you will be asked to include this in a professional CV which can be uploaded.

All applicants are asked to provide a statement on their suitability for the role. This is a key piece of information which will help us determine your suitability for the role, so please:

• Align your skills and experience with both the job description and person specification.
• Be specific about projects you’ve worked on or managed. What was the outcome? How did you measure success?
• If you've had a leadership role, tell us about it. How big was the team? What was the scope of your work?
• If you're a recent graduate or have limited work experience, reference projects or coursework that demonstrate relevant skills and knowledge.
• Keep it short; the application form or the CV should contain all the additional information that we need during the selection process.

Send your CV and covering letter to the application link below. Application deadline: 16 November

Attend our events and workshops to develop your professional skills while looking for a new job! Book your slot by following this link.

Are you following us on social media? Follow the links below to keep up to date with all the latest jobs, events and services we offer!