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Together With
Good morning. Over the past three years, we have focused on the importance of the employee experience during the first 90 days of employment. We've left no stone unturned and tightened up our process, focusing on a welcoming environment, the disbursement of crucial information, and frequent check-ins so we can intervene quickly if we get off track.
What have we learned that relates to our resident and their family onboarding and experience? How can we borrow and implement best practices.
Let's dive in.
Elevate your Family experience.
How many of us met a resident's family before or as they moved in and never hear from them again until something went wrong?
How many of us sync up with them 30 days after move-in and never again?
How many of us explain to a new resident and their family what to expect, in detail, during their first several weeks with us?
If you don't, you should.
Borrow and tweak this timeline to create a better resident and family experience, build trusting relationships, set transparent expectations, and intervene quickly when things steer off course.
Understanding the Experience of Loved Ones: Transitioning to a Skilled Nursing or Senior Living Community
Being the loved one of a resident moving into a skilled nursing facility can be a mix of emotions—filled with hope, concerns and a desire for their well-being. Transitioning to a new living arrangement is a significant change for the resident and their family members. The leadership team at the skilled nursing facility plays a crucial role in ensuring a smooth and supportive experience during the first 90 days. Let's explore tactical recommendations on a timeline to guide the process:
Days 1-7: Building Trust and Communication
1. Day 1: Welcome and Orientation - On the first day, the leadership team should warmly welcome the loved one and provide a comprehensive orientation. This should include an introduction to key staff members, an overview of the facility's amenities, and an explanation of the resident's daily schedule and routines.
2. Days 2-7: Regular Check-Ins - The leadership team should schedule frequent check-ins during the first week to address any concerns, answer questions, and provide updates on the resident's adjustment. This regular communication helps establish trust and ensures that the loved one feels supported during this transition period.
Days 8-30: Personalizing Care and Establishing Connections
3. Day 8: Care Plan Meeting - Around day 8, the leadership team should meet with the loved one and their family to discuss and finalize the resident's care plan. This involves understanding the resident's preferences, medical needs, and social activities and ensuring that these are reflected in the care plan.
4. Days 9-30: Social Engagement - Encourage the loved one to participate in various activities and social events within the facility. The leadership team can help facilitate introductions to other residents and encourage participation in group activities that align with the resident's interests. This fosters a sense of belonging and promotes social connections.
Days 31-60: Collaborative Care and Emotional Support
5. Day 31: Review Meeting - Conduct a comprehensive review meeting with the loved one and their family to assess the resident's overall well-being, review progress, and address any adjustments needed in the care plan. This meeting helps ensure the care is continuously aligned with the resident's evolving needs.
6. Days 32-60: Family Support Groups - Organize regular support group meetings for families to connect, share experiences, and seek guidance from the facility's leadership team. This provides an avenue for emotional support and helps families navigate the challenges and emotions associated with their loved one's transition.
Days 61-90: Continuous Improvement and Transition Planning
7. Day 61: Quality Assurance Check-In - Schedule a meeting with the loved one and their family to gather feedback on their experience thus far and address any concerns or suggestions. This feedback helps the leadership team identify areas for improvement and ensures ongoing quality assurance.
8. Days 62-90: Transition Planning - As the first 90 days close, initiate discussions with the loved one and their family about their long-term goals and potential plans for transitioning to more independent living arrangements, if applicable. This proactive approach allows for adequate time to explore options, make necessary arrangements, and ensure a smooth transition when the time comes.
Throughout the entire 90-day period, the leadership team should prioritize open communication, empathy, and personalized care. Actively involving the loved one and their family in decision-making and promptly addressing any concerns helps establish a sense of partnership and trust. By providing a supportive and nurturing environment, the leadership team can make the experience of transitioning into a skilled nursing facility as smooth and positive as possible for both the resident and their loved ones.
Partners We Love
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