In Circulation Special Edition: Provincial Attachment System Update
Provincial Attachment System Update
Doctors of BC, BC Family Doctors and the Ministry of Health recently announced the Provincial Attachment System (PAS). Together with the Health Connect Registry, where patients register who are looking for a family doctor, the PAS will help to better coordinate attachment of patients with family doctors who have capacity to expand their panels. It will also help all of us to better understand capacity in the system so we can plan more effectively.
All doctors providing longitudinal care to a panel of patients are asked to participate in the PAS. This includes physicians on Fee-for-Service (FFS) and alternate models of payment, and those enrolled in the LFP Payment Model.
This newsletter will provide physicians with important information, including dates for uploading panel lists and payment for participating in the PAS. With end-of-the-year deadlines quickly approaching, we encourage physicians to complete the steps outlined below as soon as possible. A guide to help you get started can be found here. For technical support, please e-mail HealthBcSupport@phsa.ca.
What you should know about the PAS and uploading panel lists.
The PAS has two components: The Clinic and Provider Registry (CPR) and the Panel Registry (PR). Different actions are needed on both registries.
Clinic and Provider Registry: Clinic Medical Directors (or designates) must log in to the Clinic and Provider Registry and verify, update or add information about their clinics into the Clinic and Provider Registry.
Panel Registry: All physicians who provide longitudinal care under the LFP Payment Model, FFS, or Alternate Payment models are asked to:
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Log in to the to the Panel Registry, provide or update your practice information and identify if you are able to take on new patients.
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Clean up panel lists and upload them into MSP/Teleplan. About four to six weeks after uploading lists, the panel data will appear in the Panel Registry.
A reminder that no doctors will be forced to take on new patients or increase their panel size.
Step-by-Step guide and timelines
Medical Directors - Clinic and Provider Registry
All Medical Directors (or designates) at clinics where physicians provide longitudinal care will log in to the PAS using your BCProviderID, generated on the OneHealthID website. Once logged into the PAS, click on the name of the clinic and verify that all members who require access to the PAS have been added. Next, click the "Clinic Details" tab to verify that the clinic information is correct. If you have other types of clinicians that you work with, add them into the "Other Clinical Staff" tab. Once all three steps have been completed, the Medical Director (or designate) has completed all of the required tasks.
Deadline: October 31 – Date by which Medical Directors must verify and/or update information into the Clinic and Provider Registry in order to claim the $2,000 payment.
All Longitudinal Family Physicians – Step 1: Panel Registry
All physicians providing longitudinal care are encouraged to register and enter or update information in the Panel Registry as soon as possible. Physicians will log in to the PAS using your OneHealthID. You will identify if you have capacity to accept new patients and identify how many. You can also note whether or not you are not able to accept new patients.
Important: Please ensure that you are linked to your clinic as entered into the system by the Medical Director. This must be done in order to complete the process and claim the $6500 payment. If you do not see your clinic appear in the dashboard, please speak with your Medical Director.
Deadline: December 31 – We ask that physicians, especially those on the LFP Payment Model, complete the Panel Registry as soon as possible. The final date for all longitudinal physicians within the LFP model, FFS or Alternate Payment models is December 31, in order to claim the $6500. Information on how to claim the payment will be provided in our next newsletter.
Resources and supports
Detailed information for physicians about the PAS can be found on the Doctors of BC website. A wide range of training supports and resources can be found on this page under the “For more information” headline. The website also includes a step-by-step guide to support you.
For technical support contact:
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Email: HealthBcSupport@phsa.ca
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Join Zoom (link for app/browser and phone/dial in option): https://zoom.us/j/93003034945?pwd=L3lkL0VqdEJvTjZ2cWMxelB3R3ppdz09
Dial: +1778-907-2071
Meeting ID: 930 0303 4945
Passcode: 548989
This service is available Monday-Friday 9am to 7pm PST, excluding stat holidays.
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For general questions: FPSC.billing@doctorsofbc.ca
All Longitudinal Family physicians – Step 2: Clean up and uploading of panel lists
Physicians enrolled in the LFP Payment Model: Physicians within the LFP model have been working to upload panel lists by October 31, or within three months of enrollment, whichever is later. We want to thank those who uploaded their lists using EMRs by the deadline of October 13. For the remainder of the month, panel uploads by those enrolled in the LFP Payment Model must be completed using Dr.Bill. For more information visit its submission webpage.
Deadline: October 31, or within three months of enrollment to the LFP Payment Model. Date by which lists of empanelled patients must be uploaded. These physicians are also encouraged to complete the Panel Registry as soon as possible – identifying capacity to accept new patients – by December 31 at the latest to be eligible to claim the $6500 payment.
Physicians billing under the FFS and Alternate Payment models: These physicians should start to develop an accurate list of empanelled patients (also called “panel clean up”). By cleaning up your panel, you will be ready to upload the list of patients you are responsible for using your EMR or the third-party service provider Dr.Bill when directions are provided in the coming weeks. Physicians will be able to submit panel lists starting November 7. Guides and resources on the Health Technology Resources webpage can help you do this now. You can also submit a service request for assistance or email psp@doctorsofbc.ca.
A reminder that full participation in PAS is an eligibility requirement for the 2023 CLFP payment and future CLFP payments. Panel data will be used to calculate future CLFP payments, to more accurately reflect panel size and complexity. More information on eligibility can be found on the Family Practice Services Committee website.
Deadline: December 31 – Date by which physicians enrolled in FFS and Alternate Payment models must complete panel submissions and submit lists of empanelled patients to claim the $6500 payment.
A note for all physicians: A facility ID is required to submit a patient panel via the physician’s EMR or Dr.Bill. The facility ID is used to associate the panel with the physician location of the practice. You must apply for and obtain a Facility ID before submitting your patient panel. If you do not have one, you can request one here.
Contact: Communications & Public Affairs
Doctors of BC, 115-1665 West Broadway Vancouver, BC V6J 5A4
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