April 2023

The monthly E-News shares provincial program information and updates about the Facility Engagement (FE) Initiative. This information will be of interest to Medical Staff Association (MSA) support teams, so please feel free to forward the newsletter to your MSA executives as needed. 

2022-23 Fiscal Year End Reminders and Actions

ACTION: April 30, 2023

The accrual period for claims to be entered in FEMS for the 2022-23 fiscal year is 30 days.  Any claims and/or expenses that are to be paid with the 2022-23 budget must be entered in FEMS prior to Saturday, April 30th at midnight.

ACTION: May 1, 2023

Any claims and/or expenses entered in FEMS from this date on will be claimed against the site's 2023-24 budget.

ACTION: May 31, 2023

The deadline for physician societies to submit their 2022-23 fiscal year end financial statements to engagement@doctorsofbc.ca is Wednesday, May 31st.

Evaluation Resources

UBC developed an online professional development course “Evaluation for Leaders” that is free, highly interactive and accessible. It is a great resource for physicians and project managers who want a primer on evaluation.  

Course description is below:

• Evaluation for Leaders is an innovative and freely accessible online course that is designed to quickly increase your understanding of evaluation by maximizing those stolen moments of productivity in your busy day.  This is a professional development course that you can access on your laptop, phone, or tablet – anywhere and anytime.  The intent of this course is not to teach you how to do evaluation, but rather how to better use evaluation in your day-to-day decision making and organization overall.
• To accommodate the schedule of busy leaders, each unit is designed to be reviewed in under 10 minutes.
• Inside each unit you’ll find: interactive activities, useful PDF checklists, short videos, fun quizzes to test your knowledge, brief audio segments, and a “Leaders’ Script” of questions to be asking at the decision-making table.

Facility Engagement also has evaluation resources for MSAs available on FE website, including FEI Planning and Evaluation Toolkit.

If you have any questions about the Evaluation for Leaders course, please contact chris.lovato@ubc.ca.

For any other questions, please contact engagement@doctorsofbc.ca.

Site Engagement Activity Tracker (SEAT) Deadline Reminder

ACTION: Next SEAT Submission Due April 15, 2023

Friendly reminder that the next SEAT submission is due April 15th for activity updates occurring between October 2022 and March 2023 (quarters 3 and 4). Please update your SEAT designated engagement activities in FEMS with any significant milestones that occurred over the last six months before the deadline to ensure that they are not missed in the SEAT database. If you have been making regular progress updates throughout the two quarters already, then no further action is needed.

The searchable online SEAT Database captures Facility Engagement activities underway across BC and is available here> www.facilityengagement.ca/seatdatabase

If you have any questions, please email seatsupport@doctorsofbc.ca

Upcoming FE Evaluation Survey Launch – May 1

On May 1, Facility & Community Engagement will launch FE evaluation survey for medical staff and health authority leaders as part of the provincial evaluation of the FE Initiative. The following groups will receive a personalized survey invitations from the external evaluation consultant, Ference & Company, on Monday, May 1:

• All medical staff members registered in FEMS (including physicians, dentists, midwives, and nurse practitioners).
• MSA/physician society executives.
• Local and broader HA partners who are actively working with MSAs/physician societies.

This survey is separate from the Doctors of BC’s annual Health Authority Engagement Survey or biennial Benchmark Member Survey. FE evaluation survey will focus on measuring FE Initiative’s outcomes, and the aggregate results of the survey will be used to support ongoing learning and improvement opportunities to the FE Initiative as well as to communicate the impacts of the initiative to stakeholders at a facility, health authority and provincial level.

More information for MSAs/physician societies, including a public survey link and survey communications, will be shared in May.

If you have any questions, please contact engagement@doctorsofbc.ca

Upcoming MSA Administrator Lunch and Learn

Hope you can join us on Tuesday, April 12^th for our monthly time together, 12.00 – 1:00pm (Zoom link here)

Community Building: – Breakout by Site Size.  Thinking about your biggest administrative challenges last financial year, how can you set yourself up for success this financial year?

Learning Topic: A Day in the Life of an MSA Administrator.  We’ll go over a BUNCH of things in FEMS that you never knew you could do!

If you have great ideas for topics for our community building and/or learning time together, please let me know at pmhelpdesk@facilityengagement.ca – we'd love to hear from you!

PM Helpdesk Lunch and Learn Library

The FE provincial office, in conjunction with the PM Helpdesk Consultant, Erica Kjekstad, have created a library document of all of the past lunch and learn sessions from 2021 and 2022.

The 2023 library document is now live and will continue to be updated each month with current information.  

If you have any questions, please contact engagement@doctorsofbc.ca