March 2023

The monthly E-News shares provincial program information and updates about the Facility Engagement (FE) Initiative. This information will be of interest to Medical Staff Association (MSA) support teams, so please feel free to forward the newsletter to your MSA executives as needed. 

Annual Review/Site Review and Reporting Process (SRRP) 2022-23

Reminder that online SRRP packages are due to by Friday, March 31, 2023. If you are submitting a Word version, please send them to engagement@doctorsofbc.ca 

The SRRP is an opportunity for sites to:

1.      Support MSA and HA discussions on successes, challenges and learnings over the past year,

2.       Support earlier opportunities for two-way sharing of HA/MSA 2023/24 priority setting, and;

3.      Equip the FE Initiative with relevant information to meet their fiduciary duties and inform program planning and management.

For assistance with the SRRP instructions package, please listen to the webinar recording here: SRRP Webinar 

Please contact your Engagement Partner if you have any questions or require further assistance.

2022-23 Fiscal Year End Reminders and Actions

ACTION: March 31, 2023

The last date for sites to request a funding gate to engagement@doctorsofbc.ca for the 2022-23 fiscal year is Friday, March 31st at 4pm. 

ACTION: April 30, 2023

The accrual period for claims to be entered in FEMS for the fiscal year is 30 days.  Any claims and/or expenses that are to be paid with the 2022-23 budget must be entered in FEMS prior to Saturday, April 30th at midnight.

ACTION: May 1, 2023

Any claims and/or expenses entered in FEMS from this date on will be claimed against the site's 2023-24 budget.

ACTION: May 31, 2023

The deadline for physician societies to submit their 2022-23 fiscal year end financial statements to engagement@doctorsofbc.ca is Wednesday, May 31st.

Site Engagement Activity Tracker (SEAT) Deadline Reminder

ACTION: Next SEAT Submission Due April 15, 2023

Friendly reminder that the next SEAT submission is due April 15th for activity updates occurring between October 2022 and March 2023 (quarters 3 and 4). Please update your SEAT designated engagement activities in FEMS with any significant milestones that occurred over the last six months before the deadline to ensure that they are not missed in the SEAT database. If you have been making regular progress updates throughout the two quarters already, then no further action is needed.

The searchable online SEAT Database captures Facility Engagement activities underway across BC and is available here> www.facilityengagement.ca/seatdatabase

If you have any questions, please email seatsupport@doctorsofbc.ca

Upcoming MSA Administrator Lunch and Learn

MSA Administrators are invited to join our March Lunch and Learn, when we’ll help you get ready for 2023-24! Tuesday, March 14th 12-1pm (Zoom link here)

Community Building: “My Favourite Things”  Bring your favourite websites, tools, cheat sheets, and resources to share with colleagues across the province

Learning Topic: “Getting Ready for Next Year”  Learn best practices about developing a budget, creating a workplan, and populating FEMS

If you have great ideas for topics for our community building and/or learning time together, please let me know at pmhelpdesk@facilityengagement.ca – we'd love to hear from you!

PM Helpdesk Lunch and Learn Library

The FE provincial office, in conjunction with the PM Helpdesk Consultant, Erica Kjekstad, have created a library document of all of the past lunch and learn sessions from 2021 and 2022.

The 2023 library document is now live and will continue to be updated each month with current information.  

If you have any questions, please contact engagement@doctorsofbc.ca