September 2025

The monthly E-News shares provincial program information and updates about the Facility Engagement program. This information will interest Medical Staff Association (MSA) support teams, but please feel free to forward the newsletter to your MSA executives as well. 

Fall Community-Based Experiential Learning Sessions

The Joint Collaborative Committees (JCCs) are looking forward to the fall Community-Based Experiential Learning Sessions, which will be hosted in collaboration with Len Pierre Consulting. 

Please share these sessions with your MSA and Facility Engagement groups. MSA and Facility Engagement allied health and contractors are welcome to register. 

These sessions include a shared meal, Cultural Safety & Humility teachings through immersive learning, and provide the opportunity for ongoing relationship-building with Indigenous communities. 

Sessional time for physicians and a stipend for Interprofessional Team Members who are not salaried are provided, as well as mileage exceeding 50km one-way.

Please share the links below as appropriate:

September 24, 2025, 5-9pm, Lheidli T’enneh House of Ancestors (Prince George)

October 8, 2025, 5-9pm shíshálh (Sechelt)

October 29, 2025, 5-9pm, Kwantlen (Langley)

November 19, 2025, 5-9pm, xʷməθkʷəy̓əm (Vancouver)

Should you have any questions, reach out to engagement@doctorsofbc.ca. 

SEAT Submission Deadline

The SEAT database continues to grow and now includes over 3,200 Facility Engagement activities, which you can review for ideas, information, and activities to leverage at your MSA. 

A friendly reminder that the next submission deadline is Wednesday, ​October 15th, for Quarters 1 and 2 (April - September updates). Please update your SEAT-designated engagement activities in FEMS with any significant milestones over the last six months by the deadline. There’s no need to wait - you can make updates anytime between now and the deadline.

Please also review your non-SEAT designated activities in FEMS and move the SEAT toggle to ‘YES’ if your activity builds engagement and communication with medical staff colleagues and/or your hospital or health authority; contributes to physician wellness, leadership, redevelopment, training and/or technology; and/or seeks to improve patient quality. Select the ‘N/A’ filter option from the Activities tab to check which activities are not SEAT-designated.

It is important to highlight your work in the SEAT database because, as a program, we rely on this information to demonstrate impact. Documenting your efforts helps us showcase the valuable work being done and provides evidence that we’re making meaningful progress in driving engagement across the province.

If you have any questions, please get in touch with seatsupport@doctorsofbc.ca.

FEMS Tip of the Month

This month, we have TWO tips for everyone!

The first tip surrounds common FEMS ticket submissions and their accompanying solutions.

1. Can a physician not access their account because it has expired? Or they forgot their password?  Please see here for the tip sheet that helps you get them back into their account.
2. Do you need to manage existing engagement activity budgets or return budgets from declined or on-hold activities? Check here for the steps to do so.
3. Has a new physician joined your MSA and already has a FEMS account? See here for how to add them to your member list.

The second tip is for physician societies only.

Executive members of a physician society are considered employees of the society, and as a result, require payroll taxes to be deducted from their governance work.  This is achieved by turning the governance toggle on when creating the engagement activity. This toggle allows the physician society accountant to move these payments to their accounting software, remove the appropriate taxes, and then submit them to the CRA. 

It is important for physician society administrators to create two activities at the beginning of the fiscal year.  One for the governance payments with the toggle turned on, as noted above, and another one for CRA remittances, with the toggle turned off, for the accountant to enter the CRA amounts throughout the year.  Please see the tip sheet with this information encapsulated here.

Should you have any questions, reach out to femssupport@doctorsofbc.ca. 

Knowledge-Sharing Highlights

This month, we are highlighting a new 60-second story on how Campbell River’s BiRCH (BIrth Related Cardiovascular Health Clinic) is paving the way for preventing cardiovascular risks and improving maternal health in smaller communities.

The project emerged from an identified gap of 27% of patients experiencing pregnancy complications associated with future cardiovascular risk, with no follow-up care.

Project outcomes include:

• In the first year, 70% of patients were referred, and 57% brought their babies to BiRCH Clinic
• In the second year, 94% of patients were referred, and 78% attended the BiRCH Clinic

The project’s storyboard and website provide more information and resources for any physicians or MSAs interested in the project.

Should you have any questions, reach out to engagement@doctorsofbc.ca. 

PM Helpdesk Lunch and Learn Library

We’re excited that the FE provincial office and PM Helpdesk Consultant Erica Kjekstad have developed a comprehensive library document featuring all MSA Lunch and Learn sessions from 2022 through 2025. The links are on the provincial webinars tab on the FE website.

Additionally, please look out for calendar invites for the Fall and Winter Lunch and Learns, starting in October.

Should you have any inquiries, please don’t hesitate to contact engagement@doctorsofbc.ca.

In Case You Missed It - August

In case you might have missed it, the Facility Engagement provincial office released the following information to MSAs in August 2025:

• An update was communicated on the FEMS financial overview section.
• Physician societies only - governance and CRA.

Additionally, Doctors of BC offices will be closed on Tuesday, September 30th, in recognition of National Day for Truth and Reconciliation.

Should you have any questions, reach out to engagement@doctorsofbc.ca.