The NIH has issued notice NOT-OD-22-189 to inform the extramural research community of implementation details for the NIH Policy for Data Management and Sharing (DMS Policy).

Applicability

The DMS Policy applies to all NIH research, funded or conducted in whole or in part by NIH, that results in the generation of scientific data. The DMS Policy does not apply to research and other activities that do not generate scientific data, for example: research training, fellowships, infrastructure development, and non-research activities. See Research Covered Under the Data Management & Sharing Policy for more details.

Implementation Update

Beginning with receipt dates on or after January 25, 2023, competing applications submitted for activities subject to the DMS Policy will be required to submit a DMS Plan at the time of application for NIH grants or cooperative agreements. The following changes will be made to forms to accommodate the new DMS Plan:

• Data sharing plans and genomic data sharing plans will no longer be submitted to the “Resource Sharing Plan(s)” field.
• A new “Other Plan(s)” field will be added to the following FORMS-H forms to collect a single PDF attachment containing the Elements of a DMS Plan, with details on how to prepare this attachment incorporated into the NIH Application Form Instructions by Fall 2022:
  • PHS 398 Research Plan
  • PHS 398 Career Development Award Supplemental Form
• An optional Data Management and Sharing Plan format page will be provided to assist applicants with the preparation of this attachment. A preview version of this format page is available now. A final fillable version will be available by Fall 2022 and instructions will be incorporated into the NIH Application Form Instructions. Use of this format page is recommended, but DMS Plans generated using other approaches will be accepted.
• The requested direct costs to support the activities proposed in the DMS Plan must be indicated as “Data Management and Sharing Costs” as follows:
  • R&R Budget Form: single line item in section F. Other Direct Costs
  • PHS 398 Modular Budget Form: as text embedded within the Additional Narrative Justification
• A brief summary of the DMS Plan and a description of the requested Data Management and Sharing Costs must be included within the budget justification attachment, with details on what information to include incorporated into the NIH Application Form Instructions by Fall 2022; refer to NIH Grants Policy Statement Section 7.1 Cost Considerations for additional guidance on determining appropriate costs:
  • R&R Budget Form: embedded within the section L. Budget Justification attachment
  • PHS 398 Modular Budget Form: embedded within the Additional Narrative Justification
• These changes will be implemented with application form packages identified with a Competition ID of "FORMS-H" and associated application guide instructions. Additional details will be incorporated into the NIH Application Form Instructions by Fall 2022.

Questions regarding this new policy and how to manage the implications for your research? Please refer to the UI NIH Data Management and Sharing web page for links to UI offices that can assist with questions related to the new NIH policy.