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Payroll Department
Office of Human Resources

The Payroll Department is excited to announce that you now have the option to receive your 2021 Form W-2 (IRS Wage and Tax Statement) electronically. The enrollment process is easy using the Pitt Worx system.

To receive your W-2 electronically for the current tax year, you will need to provide your consent by Dec. 31, 2021. Otherwise, you will receive a paper W-2 for the current tax year.

While some employees may have elected to receive a W-2 electronically during onboarding, everyone must re-consent as the University is using a new system to gather the consents to produce the electronic W-2s. You will have the option to choose online OR paper forms.

Visit this page for more information including instructions on accessing the site to opt in and how to access your electronic W-2 once they are available.

 

Benefits of receiving an electronic W-2 form


  • Safe. Reduces the risk of identity theft associated with mailed W-2 forms, which includes the employee’s name, address and social security number. Reduces the risk of a Form W-2 being lost in the mail. Secures your personal information
  • Fast. Electronic W-2 forms will be available before mailed forms. Employees will be notified in Pitt Worx when their W-2 is available to view and print. Those that do not make the election to receive an electronic form will have paper W-2 mailed at the end of January.
  • Accessible. W-2 statements will be accessible in Pitt Worx whenever necessary by all active employees.  
  • Green. Help us advance our sustainability goals. If electronic consent is provided, a paper 2021 W-2 form will not be printed and mailed.
  • Cost Savings. Save the University paper and postage costs.
  • Downloadable. ADP, the third-party vendor who manages tax transactions for the University, provides a control number so that your W-2 information can be downloaded to many tax software products which will save you time in filing your taxes.

Additional information regarding your tax document can be found on the payroll website by:

  • Selecting your role
  • Select “Pay & Taxes”
  • Select “Year End Information”

Separate instructions for terminated employees, or employees that do not currently have access to Pitt Worx, will follow soon.

To review prior year 2020 Form W-2 electronically, for current and terminated employees, access is granted by providing consent through this separate link.

If you have any questions, please submit an inquiry and select Payroll > Form W-2/1042-S Questions.

 
University of Pittsburgh