LEADING THE WAY FOR INSURERS

Q3 2025 Premium Filing Compliance Update and Required Actions

We are pleased to report continued improvement in foreign insurer compliance with Florida’s surplus lines filing requirements. Compliance has increased from 97% to 99% this week, reflecting ongoing progress in meeting statutory mandated filing requirements. We appreciate the continued partnership of insurers and their efforts to ensure filings are submitted in accordance with Florida law.

For the insurer still needing to provide corrective information, please ensure all supplemental data necessary to resolve the Q3 2025 premium deficiency is submitted no later than March 2, 2026.

Failure to resolve all outstanding premium deficiencies by this deadline may result in referral to the Florida Office of Insurance Regulation for non-compliance with Florida Statutes. Continued non-compliance may also result in withdrawal of your company’s eligibility as a surplus lines insurer in the State of Florida.

We appreciate your continued partnership and commitment to maintaining a compliant and healthy surplus lines marketplace.

Q4 2025 Filing Report due March 31

• All foreign surplus lines insurers are required to file quarterly policy information to FSLSO for policy transactions effective during the quarter no later than 90 days after the quarter ends, pursuant to F.S. 626.931(3).
• All alien insurers are required to file annually by June 30, pursuant to F.S. 626.931(4).

For more information, refer to the Filing Requirements page on our website.

Understanding Home State Determination

1. The state where the insured maintains its principal place of business, or in the case of an individual, the individual’s primary residence; OR

2. If 100% of the insured risk is located outside of the state of the risk, the state to which the largest percentage of the insured's taxable premium for the contract is allocated.

Master Policies and Affiliated Groups: If more than 1 insured from an affiliated group are named insureds on a single nonadmitted insurance contract, the term ‘‘home state’’ means the home state, as determined pursuant to Section 527 subparagraph (6)(A) of the NRRA, of the member of the affiliated group that has the largest percentage of premium attributed to it under such insurance contract. Ensuring accuracy in your home state determination helps maintain compliance and prevents reporting errors. For more information about the NRRA, please visit our website.

Tips on How to Avoid Data Accuracy Issues

• Policy Numbers: Report what is shown on the declarations page and policy documents. Do not add or remove prefixes or suffixes to the policy number.
• Transaction Effective Dates: Use only the transaction effective date for all submissions.
• Premium Reporting: For quota-share policies, report only your company’s share of the premium, not the full amount.
• Florida Home State: Submit premium data only if Florida is the home state. Exclude non-U.S. premium from submissions.

We look forward to working with you. The phone number for our Insurer Services department is 800.562.4496, option 2. You can also email us anytime at insurer.services@fslso.com.

Have questions? Don't hesitate to contact us anytime:
 insurer.services@fslso.com or 800.562.4496.