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When it’s Important to Stay in the Know.
Can Your Company Benefit from Virtual Open Enrollment Opportunities?
In many companies, work schedules are often determined by factors such as a job’s essential function or required travel and primary location. And because of these unique situations, it may make sense for your company to customize the open enrollment process to make it more accessible to everyone. For employees that visit various job sites or occasionally work offsite, making sure those employees are aware of their benefits, as well as enrolled in the right plans, becomes a challenge for all involved. The opportunities provided by virtual enrollment can make the process easier and offer a great tool to help employees through the open enrollment process.
The best virtual options for your team will depend on circumstances such as your company’s structure, size and work environment. And to best tackle the process of selecting a plan, we recommend considering all the available options and tailoring your open enrollment events to your business and team members.
Perhaps the most important part of virtual enrollment is implementing multiple avenues of communication to ensure team members have an outlet to ask questions and are reminded of important due dates and the educational opportunities available to them.
Larger corporations should consider live chat features or scheduling services, so employees with limited availability can ask important questions leading up to enrollment. This approach is especially useful when the company introduces new online resources and can help cut down on wait times for one-on-one meetings and prolonged queues for answering services.
Small to mid-size companies might benefit from recorded webinars and hybrid communication methods such as email updates, virtual meetings and portal notifications.
To learn more about virtual enrollment, read our blog which includes more tips for navigating open enrollment in a remote or hybrid work environment. As always, BCH is here to help you prepare and plan for open enrollment season when it matters.
Benefit Insights: Pre-Enrollment Events
Planning virtual enrollment fairs, building a designated webpage and hosting educational webinars are just a few options employers should consider for their virtual employees. Online resources also provide in-office employees the opportunity to learn about their annual benefits at a time that best suits their schedules. Virtual enrollment fairs have a flexible structure that allows attendees to join the webinar at a designated time based on their interest in specific benefit options. It’s important to provide team members with a structured schedule they can access online or through their email.
2023 Open Enrollment Checklist
In preparation for open enrollment season, we’re covering key items to include in your annual summary plan description or summary of material modifications. Employers will need to confirm their maximum out-of-pocket costs and deductibles comply with 2023 Affordable Care Act (ACA) standards. Our 2023 Open Enrollment Checklist covers plan design changes, important notices and more!
